Administrative Assistant/Front Desk

Job Summary
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and providing exceptional service to clients. This position requires strong organizational skills, a professional demeanor, and the ability to multitask effectively in a fast-paced environment.

Duties

• Manage phone communications with professionalism and courtesy, ensuring all inquiries are addressed promptly.
• Greet guests in a professional and friendly manner.
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
• Maintain paper and electronic files and records with effective filing systems.
• File documents systematically to ensure easy retrieval and organization of information.
• Proofread documents for accuracy and clarity before distribution.
• Assist Project Managers in permitting process both electronically and paper copies.
• Maintain company calendar and owner’s calendar.
• Maintain attendance records for staff in Florida and Georgia offices.
• Daily communications with owner regarding staffing schedules.
• Maintain project time sheets.
• Coordinate meetings, send reminders, set up conference room.
• Support all employees with various administrative tasks (emails, phone calls, multiple forms of correspondence, etc.)
• Maintain a clean and organized workspace to promote productivity.
• Collaborate with team members to streamline administrative processes.

Experience

• Proven experience in an administrative role or similar position is preferred.
• Strong phone etiquette and interpersonal skills are essential for effective communication with clients and colleagues.
• Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, Powerpoint & Outlook) and Adobe Acrobat.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.

If you are a motivated individual looking to contribute to a dynamic team environment while honing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Holiday, FL 34691 (Required)

Ability to Relocate:

• Holiday, FL 34691: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $18