Days per Year: 226

Min: $35,693

Mid: $41,995

JOB TITLE: Clerk-Accounts Payable

REPORTS TO: Accounts Payable Coordinator Financial Services Division

WAGE/HOUR STATUS: Nonexempt

PAY GRADE: Para 5

PRIMARY PURPOSE:

The purpose of the Accounts Payable Clerk is to process all accounts payable transactions in a timely and accurate manner.

Spring ISD employees are expected to act with integrity, support and demonstrate our core values, communicate in a clear and respectful manner and seek to continuously improve self-performance and processes.

QUALIFICATIONS:

Required:

• High School Diploma or GED from an accredited institution

Preferred:

• 60 college hours
• Three years of job related experience

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of basic accounting practices
• Ability to communicate effectively
• Knowledge of District’s business database and data entry processing
• Accuracy in use of personal computer and proficiency with a calculator

MAJOR RESPONSIBILITIES AND DUTIES:

• Review and process all authorized invoices
• Verify and match invoices with purchase orders to ensure completeness and accuracy of payments to be made
• Ensure timely entry of data to automated system
• Prepare, verify and distribute accounts payable checks
• Detect and resolve problems with invoices, statements, and purchase orders, etc. by maintaining excellent communication with District personnel and vendors
• Prepare and maintain records required by Federal, state or local laws/regulations
• Assist with the annual audit
• Assist in year-end closing procedures including canceling outstanding purchase orders, setting up payable, carrying encumbrances forward, etc.
• Participate in staff development and faculty meetings as assigned
• Perform all other duties as assigned by the Accounts Payable Coordinator

WORKING/SPECIAL CONDITIONS:

This position requires a person that is able to maintain emotional control under stress. The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.

Duties performed require considerable initiative and tact. The position requires leadership qualities such as: adaptability, flexibility, dependability and accountability. Maintain confidential information and frequent contact with all levels within and outside of the district.