What are the responsibilities and job description for the A/P & Accounting Specialist position at Springfield Medical Care Systems, Inc?
Description
North Star Health is a federally qualified health center located in Southern Vermont and New Hampshire. We are centrally located between larger cities like Boston, NYC and Montreal Quebec. We are hiring enthusiastic dependable team players with a desire for a rewarding career in the medical field. We value our employees, offer competitive salary and benefits, and understand the importance of work-life balance.
We are looking for an A/P & Accounting Specialist who will be responsible for the accurate and timely execution of the full cycle accounts payable function of the organization as well as assisting with other accounting tasks.
Duties/Responsibilities:
- Ensures invoices are processed in a timely and accurate manner while complying with financial policies and procedures.
- Establishes and maintains relationships with new and existing vendors.
- Match purchase orders and invoices to ensure proper pricing and terms.
- Investigate and resolve discrepancies between purchase orders and invoices.
- Process all non-PO invoices and check requests ensuring that all proper management approvals have been obtained and general ledger coding is correct.
- Process invoices for payment either through electronic payment or physical checks.
- Reconcile vendor statements and research and resolve any discrepancies.
- Maintain vendor files and invoices.
- Maintain accurate vendor records, including W-9 forms and payment terms.
- Analyze workflow processes and recommend improvements to increase efficiency and effectiveness.
- Assist with the annual financial statement audit.
- Prepare the annual 1099 tax forms for filing.
- Perform various month end closing tasks including the preparation of journal entries and account reconciliations as assigned.
- Ensures strict confidentiality of the organization’s accounting records.
- Performs any other duties as assigned.
Requirements
Education and Experience:
A.S. Degree in Accounting or 1-3 years accounts payable or general accounting experience.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proven ability to maintain effective working relationships with others.
- Proficient with Microsoft Office Suite, including Excel.
- Experience using ERP systems, CPSI a plus.
- Working knowledge of Generally Accepted Accounting Principles (GAAP).
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks.
- Ability to function well in a high-paced and at times stressful environment.
