What are the responsibilities and job description for the Student Assignment Services (SAS) Enrollment Specialist position at Springfield Public Schools MA?
SPRINGFIELD PUBLIC SCHOOLS
Springfield, Massachusetts
ANNOUNCEMENT OF POSITION
TITLE: Student Assignment Services (SAS) Enrollment Specialist
DEPARTMENT: Student Assignment Services (SAS) Center, 91 School Street
SALARY: $43,000
SCHEDULE: Full-Time, 52 weeks, 37.5 hours per week, some evenings and weekends required
GENERAL SUMMARY:
Under the direction of SAS Administration, the Enrollment Specialist will be
responsible for facilitating the registration of new and returning students to Springfield Public Schools and disseminate information on the policies, procedures and practices of the Springfield Public Schools to stakeholders.
ESSENTIAL DUTIES & RESPONSIBILITIES
The above position is illustrative of the tasks and responsibilities. It is not meant to be all –inclusive of every responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change.
- Process the registration of students entering the Springfield Public Schools (SPS) following the appropriate federal, state and district regulations and guidelines
- Ensure the appropriate collection of required documentation for registration following the appropriate federal, state and district regulations and guidelines
- Inform and assist enrollees with documentation required for student registrations
- Assign students to appropriate schools in accordance with SPS policies
- Request student records from previous schools/ school districts for incoming SPS students
- Update database when custody changes and/or court records deem necessary
- Answer and return phone calls and read and respond to emails in a timely and professional manner
- Welcome families to the SAS Center by guiding and supporting them with their needs
- Issue youth work permits
- Prepare various communications for dissemination to applicable SPS stakeholders
- Work with various computer applications including Word, PowerSchool and Outlook
- Responsible for maintaining a welcoming and efficient work environment by ensuring proper organization of time and space
- Work in collaboration with SAS teammates and other SAS Center departments to support daily operations of the center
- Provide resources and data to assigned zone schools
- Provide stakeholders with oral/written translation(s) as needed or required
- Work to maintain and improve the overall internal and external image of the district, SAS Center and schools
- Perform other duties as designated by SAS Center Senior Administrator and Manager
MINIMUM JOB QUALIFICATIONS
Education and Experience
- Relevant associates degree required, or educational requirement may be substituted for at least 3 years of experience in relevant field
- Responsible for specializing in a particular function or operational effort
KNOWLEDGE and ABILITIES
- Knowledge of Springfield Public School district processes, policies and procedures
- Knowledge of different areas of grade levels (grades, credits, and discipline)
- Knowledge of students needs including Individual Education Plans and 504s
- Ability to handle common inquiries or complaints
- Ability to respond to questions from students, faculty, staff, and visitors
- Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities
- Ability to provide positive and effective customer service
- Ability to adapt to and accommodate new methods and procedures
- Ability to work independently or as a member of a team
- Utilize listening skills, work under pressure, address conflict and solve problems
- Ability to read, analyze and interpret standard, policies, procedures and regulations
- Ability to effectively present information using attention to detail and accuracy
- Ability to exercise good judgment, set priorities and meet deadlines
- Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone
- Ability to interact with and support members of diverse populations
PHYSICAL REQUIREMENTS
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects, including the human body.
WORKING ENVIRONMENT
This position requires employee be in an office or similar indoor environment. Employee is often exposed to individuals who are rude or irate and sometimes exposed to individuals with known violent backgrounds or communicable diseases.
ADDITIONAL INFORMATION
- Bilingual ability (written and oral) a plus
- Willing to work a schedule which coincides with the operational needs of the Student Assignment Services Center
- Overtime is required during busy season(s)
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
"If you BELIEVE, we have a place for YOU on our team! Come work for us!"
About our District
Springfield Public Schools is a cultural gem in Western Massachusetts that is committed to providing a learning environment that opens the doors of infinite possibilities to our amazing students and staff. We strive to equip each of our approximately 24,000 students with learning experiences that enhance their knowledge and critical thinking skills. We are the 3rd largest district in Massachusetts. Our district has over 44 languages spoken and over 60 countries represented by both students and staff. We foster a positive and professional environment in our schools and worksites where people feel valued, respected, supported, seen and heard. Our students and staff share their ideas and perspectives, learning from and appreciating each other. We are a district that is committed to equity and excellence.
Join a team that Empowers Educators
In addition to offering competitive salaries and benefits, we provide numerous cutting-edge professional development opportunities for all staff. We let our data shape the professional development of the district, therefore, it is relevant and actionable. We support our teaching staff with mentors such as instructional leadership specialists and effective educator coaches to work with them throughout the year in lesson planning, data analysis and management. Our district offers career advancement opportunities and is invested in “Grow our Own” and educational pipeline programs. These programs help our staff achieve a college degree or lead to certification pathways.
If there is something that you would like to know specifically about the position that you are applying for or assistance with matching your skills to a position, Carmen Molina-Figueroa will be happy to assist you at molinafigueroac@springfieldpublicschools.com.
The Springfield Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religious creed, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, handicap, or military service, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
NONDISCRIMINATION EMPLOYMENT STATEMENT
The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, sex characteristics, sex stereotypes and other sex-based conduct, genetic information, ancestry, age, disability or military service or marital status. The Springfield Public Schools does not discriminate in admission to, access or treatment in its programs and activities on the basis of race, color, sex, gender identity, sex characteristics, sex stereotypes and other sex-based conduct, religion, national origin, or sexual orientation, disability or homelessness.
NOTICE OF SEX NONDISCRIMINATION
Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination, including sex based harassment, in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.
Inquiries about Title IX may be referred to the Springfield Public Schools’ Title IX Coordinator, titleix@springfieldpublicschools.com, the U.S. Department of Education’s Office for Civil Rights at https://ocrcas.ed.gov/contact-ocr, or both.
The Springfield Public Schools Title IX Coordinator is Katie O’Sullivan, Senior Administrator of Human Resources, 1550 Main Street, Springfield, MA 01103, 413-787-7100 ext. 55428, titleix@springfieldpublicschools.com.
Springfield Public School’s sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website, www.springfieldpublicschools.com/non-discrimination
To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please refer to titleix@springfieldpublicschools.com
Salary : $41,145 - $54,423
