What are the responsibilities and job description for the Payroll Administrator position at Springfield Utility Board?

Salary : $7,046.00 - $8,240.27 Monthly

Location : Springfield OR, 97477

Job Type : Full-Time

Job Number : 62

Department : Management Information Services

Opening Date : 01 / 31 / 2025

Closing Date : 2 / 14 / 2025 5 : 00 PM Pacific

Description

Springfield Utility Board is recruiting for a Payroll Administrator

DIVISION : Management Information Services

REPORTS TO : General Accounting Manager

STATUS / HOURS : Non-Exempt / Non-Union / Full Time / M - F / 8 : 00 - 5 : 00

HOURLY RANGE : $40.65-$47.54 / hour

Position will start at $40.65 / hour

POSTING DATE : Friday, January 31, 2025

CLOSING DATE : Friday, February 14, 2025 at 5 : 00 p.m.

Applications must be received by 5 : 00 p.m. on the closing date.

Job Description

Please read the job description prior to applying for this position to learn about its duties and responsibilities. It will also list the required minimum qualifications and physical and mental requirements for the position.

Typical Qualifications

MINIMUM QUALIFICATIONS

Experience

Five years recent payroll or accounting experience

Experience with computerized payroll systems including electronic timesheets

Experience with collective bargaining agreements preferred

Utility experienced preferred

Education

High school diploma or equivalent

Associates degree in accounting, business, or related field and / or an equivalent combination of education and experience as determined by the Employer.

Payroll Certification with the American Payroll Association preferred

SUBMITTING YOUR APPLICATION MATERIALS

The following application materials are required :

Completed SUB Application for Employment The application can be completed online at

Cover letter

Resume

SUB encourages all qualified individuals to apply. SUB is committed to cultural diversity, equity and inclusion, and does not discriminate on the basis of any protected status, including disability and veteran status.

Supplemental Information

ABOUT SUB

Springfield Utility Board is an independently operated municipal electric and water utility governed by a locally-elected board. Serving 25 square miles in and around the City of Springfield, Oregon (pop. 55,000), the utility offers its customers some of the lowest water and electric rates in the Pacific Northwest. SUB is a customer-owned community resource. Like other customer-owned utilities, SUB has a three-pronged mission : to provide excellent customer service, to keep rates low and affordable, and to support the community it serves. SUB achieves this because, unlike privately held utilities which look to provide profits to investors, SUB is owned by and responsible to the people it serves. And, because SUB is an independent agency, and not a department of the city, all of the rates paid go directly back into operating the utility.

SUB is a great place to work! Our employees are valued, respected and appreciated for their skills, knowledge and the diverse backgrounds that they bring to SUB. We're proud of our talented employees and their accomplishments to make SUB the best and most cost-effective utility we can be!

THE COMMUNITY

Springfield is a family-friendly community located in the south Willamette Valley and nestled between the McKenzie and Willamette Rivers, both known for excellent fishing. The Eugene-Springfield metropolitan area is easily accessible by Interstate 5 and Oregon's second largest airport. The region is home to several colleges, including the University of Oregon, and provides activities for a wide variety of interests, including performing arts, sports, and outdoor recreation.

SUB'S MISSION

The Mission of the Springfield Utility Board is to provide safe, reliable, cost-effective utility related services to the citizens and businesses of the Springfield community.

In providing these services :

SUB's five-member governing Board will require the principles of cost-effectiveness and continuous quality improvement to be applied to all programs, functions and projects conducted by SUB, in recognition of SUB's long-term responsibility to deliver services.

In addition to providing the types of services that meet customers' utility needs, SUB shall also strive to :

Keep the costs of its services affordable;

Provide for prudent financial reserves;

Ensure that all services offered and provided by SUB meet or exceed the community's standards for quality & safety;

Continue to study opportunities and pursue options that provide value to SUB's customers.

The Board believes that SUB's mission is best accomplished through a strong team relationship between the Board and management. This partnership will provide consistency of purpose and direction to the organization and empowers employees to continue to build the kind of organization necessary to meet customers' utility needs.

2022 Non-Union Benefit Summary - Quick Guide

This Non-Union Benefit Summary - Quick Guide is a high level overview of the benefits package offered to Non-Union Springfield Utility Board employees.

Paid Leave

PTO. Eligible to earn PTO upon hire date. PTO is earned as an employee works and is credited to an employee's PTO account at the end of each pay period. PTO for sick leave may be used as soon as it is earned. Full time employee working 40 hours per week will earn PTO based on their length of service. Up to 5 years of service equals 20 days of PTO. Each five years of service increases up to a max of 40 days.

Observed Holidays. 11 paid holidays each calendar year including : New Year's Day, Martin Luther King, Jr Day, Presidents' Day, memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving Day and the Friday after, The work day before Christmas and Christmas Day.

Health Insurance. Employee medical insurance is offered through PacificSource. SUB contributes the full premium cost for employees who do not enroll dependents and 90% of the premium cost for employee who enroll one or more eligible dependents.

HRA 1500 Plan offers an annual deductible for individual / family of $1,500 / $3,000 and employee out-of-pocket maximum of $2,000 / $4,000. This plan is paired with an HRA plan into which SUB contributes $100 / $167 per month to offset out-of-pocket medical costs. PacificSource HRA 1500 Total Premium Employer Paid Employee Paid Employee Only $693.22 $693.22 $0.00 Employee & Spouse $1,575.59 $1,418.03 $157.56 Employee & Family $2,063.03 $1,856.73 $206.30 Employee & Child(ren) $1,301.36 $1,171.22 $130.14

Well-being Resources

Employee Assistance Plans (EAP). Professional and confidential counseling with Cascade Health Solutions. Open 24 / 7 to assist with some of the life issues and hardships we all face.

Reliant Behavioral Health (EAP). Another EAP option to receive 24 / 7 assistance.

Dental Insurance MODA option - Eligibility Year max. $1,500. Deductible, $0. This plan offers the ability to choose any provider, with a higher benefit for those in the Delta Dental provider panel. Orthodontics for adults and children are covered at 50% to a lifetime maximum of $1,500. Dental - Moda Health (Delta Dental) Total Premium Employer Paid Employee Paid Employee Only $70.19 $70.19 $0.00 Employee & Spouse $121.39 $78.39 $43.00 Employee & Family $204.30 $123.60 $80.70 Employee & Child(ren) $153.12 $94.93 $58.19

Dental Insurance Willamette Dental option - Willamette Dental offers comprehensive services from Willamette Dental providers only, with no annual maximum benefit. There are varying copays for dental and orthodontic services. Dental - Willamette Dental Total Premium Employer Paid Employee Paid Employee Only $60.75 $60.75 $0.00 Employee & Spouse $105.05 $70.24 $34.81 Employee & Family $176.80 $109.85 $66.95 Employee & Child(ren) $132.50 $84.62 $47.88

Vision Insurance - $25 co-pay for exam and glasses every 12 months. Frames every 24 months. (VSP) Vision Service Plan Total Premium Employer Paid Employee Paid Employee Only $14.64 $14.64 $0.00 Employee & Spouse $14.64 $11.71 $2.93 Employee & Family $14.64 $11.71 $2.93 Employee & Child(ren) $14.64 $11.71 $2.93

Spending and Savings Accounts

Flexible Spending Accounts (FSAs) Allows employees to set aside pre-tax income to help pay eligible health, dental, vision and / or dependent day care expenses. FSA's are "use it or lose it" accounts. Healthcare FSAs include a carryover provision.

Health Reimbursement Arrangement (HRAs) A component of the HRA Medical Plan. SUB makes a contribution to an employee's account to help pay eligible health, dental and / or vision expenses. The money in an HRA rolls over from year to year.

HRA VEBA. The HRA VEBA program allows members of an employee group to elect to contribute PTO into an HRA VEBA account upon leaving SUB employment. This tax saving account may be used to pay for qualified health care expenses, premiums, and co-pays.

Life and Accidental Death & Dismemberment (AD&D), and Disability Insurance

Basic Life and AD&D : SUB provides employee coverage up to 2x annual income up to a max. of $75,000. AD&D insurance is also two time an employee's annual income up to a max of $200,000. Both are no cost to the employee.

Voluntary Life & AD&D Insurance . An employee may purchase supplemental life insurance and AD&D coverage for themselves and eligible dependent(s).

Short Term Disability (STD) . Plan pays up to 66 2 / 3% of an employee's weekly base pay, after a waiting period of 14 days. Max Benefit is $1,250 per week. Max period of 11 weeks.

Long Term Disability (LTD) . Plan pays up to 66 2 / 3% of monthly wages to a max of $10,000 per month after 90 days of disability.

Do you have five years recent payroll or accounting experience?

If you answered yes to the previous question, please explain your payroll or accounting experience. Mark N / A if not applicable.

Do you have experience with computerized payroll systems including electronic timesheets?

If you answered yes to the previous question, please explain your experience with computerized payroll systems including electronic timesheets. Mark N / A if not applicable.

Do you have experience with collective bargaining agreements?

If you answered yes to the previous question, please explain your experience with collective bargaining agreements. Mark N / A if not applicable.

Do you have any utility experience?

If you answered yes to the previous questions, please describe your utility experience. Mark N / A if not applicable.

Do you have a High School diploma or equivalent?

Do you have an associate's degree in accounting, business, or related field and / or an equivalent combination of education and experience?

If you answered yes to the previous question, please list your degree and where you received it from or list your equivalent combination of education and experience. Mark N / A if not applicable.

Do you have a Payroll Certification with the American Payroll Association?

Required Question

Salary : $41 - $48

Apply for this job

Receive alerts for other Payroll Administrator job openings

Payroll Administrator

What are the responsibilities and job description for the Payroll Administrator position at Springfield Utility Board?

What is the career path for a Payroll Administrator?

Not the job you're looking for? Here are some other Payroll Administrator jobs in the Springfield, OR area that may be a better fit.

We don't have any other Payroll Administrator jobs in the Springfield, OR area right now.

AI Assistant is available now!