Private Placements Coordinator & Operations Assistant

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Sprott is a global leader in precious metal and critical materials investments. We are specialists. Our in-depth knowledge, experience and relationships separate us from the generalists. Our investment strategies include Exchange Listed Products, Managed Equities and Private Strategies. Sprott has offices in Toronto, New York, Connecticut and Carlsbad and the company’s common shares are listed on the New York Stock Exchange and the Toronto Stock Exchange under the symbol (SII). For more information, please visit www.sprott.com.

Sprott USA

Sprott USA, a division of the Sprott Group of Companies, provides US and international investors with a full range of precious metals and critical materials investment options, including separately managed accounts, brokerage services and private placements.

Position Description

Sprott Global is looking for a temporary Private Placements Coordinator & Operations Assistant to join its team in Carlsbad, California. The incumbent in this position will provide daily support for private placements  and the Operations department, including cashiering and restricted securities. The Private Placements Coordinator and Operations Assistant will work in close concert with other departments and our clearing firm, RBC Capital Markets LLC. This is an entry-level position in terms of finance industry experience, however the ideal candidate will have a strong administrative background.

Position Responsibilities

Primary Responsibilities:

·         Close cooperation with Operations and Sales teams;

·         Liaise with advisors, issuers and outside legal counsel regarding all necessary information related to private placements including timing, term sheets, subscription agreements, due diligence questionnaire(s) and finder’s fee agreements;

·         Process trades and settlement for placement; including completion of necessary due diligence on wire details;

·         Forward funds to the issuer and book trades from client’s accounts to RBC syndicate account;

·         Reallocate interest as needed based on advisor production;

·         Provide advisors with subscription agreements (US and non-US) to send to clients, including mandatory disclosures and a breakdown of placement terms;

·         Ensure all subscribers are accredited and determine if proof of accreditation is required;

·         Ensure all private placement paperwork is completed accurately and maintained as required;

·         Send monthly petty cash reports and maintain petty cash drawer;

·         Vote proxies for our clients.

Restricted Securities Department – backup responsibilities:

·         Monitor restricted positions on a daily basis and prepare required documentation for our custodian;

·         Prepare and send appropriate paperwork to clients and advisors;

·         Record received information from RBC and prepare summaries for advisors;

·         Receive and analyze daily sheets from our custodian and coordinate with others internally to ensure proper coding;

·         Prepare daily blotter for RBC and forward documentation to them via FedEx;

·         Exercise warrants and assist with debenture distributions of private placements; and

·        Close collaboration and timely information sharing between RBC, advisors and our trading team.

Cashiering – backup responsibilities: 

·         Process payouts;

·         Perform necessary due diligence on outgoing wires;

·         Electronically scan all incoming checks via US Bank into clients’ accounts;

·         Post all cashiering transactions into appropriate blotters;

·         Process all incoming and outgoing account transfers; and

·         Process stock certificates and/or warrants and preparing blotters for internal use and RBC.

Experience

·         Experience with Microsoft Office suite – especially Microsoft Excel and Word;

·         Superior communication skills, both written and verbal;

·         Great attention to detail;

·         Knowledge of DocuSign preferred;

·         Bachelors or Associates Degree preferred;

·         Strong administrative experience;

·         Demonstrated attention to detail; and

·         Finance industry experience is a plus, but not required

To apply for this position, please include a resume and cover letter with your submission. We thank all applicants for their interest; however, only qualified candidates as determined by Sprott will be contacted. Sprott does not accept unsolicited agency resumes or phone calls.

Sprott welcomes and encourages applications from people with disabilities. Please let us know if we can provide accommodations to support your participation in Sprott’s recruitment process.

Sprott Global Resource Investments Ltd. and Sprott Asset Management USA, Inc. are Equal Opportunity Employers.

Salary : $23