Financial Specialist 3 - Accounts Receivable

Department: Finance

Reports To: Accounts Receivable -Julie Goodwin

FLSA Status: Non- Exempt

TS Range: 8/9 DOQ ($29.20)

Opening Date: February 28, 2025

Closing Date: March 14, 2025

SUMMARY: Performs general or specialized accounting or financial review work for the Tribe. Assists Accounts Receivable Manager in performing a variety of professional accounting, fiscal transactions, and periodic reports, and year end reports in the area of processing accounts receivable. This position will back up the Cashier as needed. Positions in this class are considered working level professional accounting specialists.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Reviews accounting system and financial activities with the Tribe. Assists financial staff in confirming accuracy and compliance of systems and activities.
• Reviews and analyzes financial data for trends or anomalies. Supports other departments’ staff in financial related areas.
• Examines a variety of Accounts Receivable financial statements for accuracy.
• Inputs data in computerized accounting systems (MIP & UMS) and Excel spreadsheets.
• Maintains a variety of financial ledgers, journals and records.
• Maintains homeownership financial ledger and prepares tear end amortization reports.
• Imports data from Utility Management Systems (UMS) to Abila MIP fund accounting system on a weekly basis.
• Invoices various Inter-entity customers such as SPIPA, IEI, and LCCR on a weekly basis. Maintains files, offers assistance and answers customer inquiries.
• Reconciles various g/l accounts such as cell phones, fringe and miscellaneous.
• Writes, records and verifies cash receipts received from Tribal departments.
• Prepares, verifies, copies, and records documents for bank deposits.
• Coordinates, monitors, and verifies Budget and General Ledger (GL) balances.
• Prepares and updates Budget Commission spreadsheet for budget meetings when scheduled.
• Performs as a variety of senior clerical activities, such as: Composing, editing and typing correspondence, reports or summary information.
• Operates equipment such as copier, computer, printer, typewriter, calculator and fax machine. Other duties may be assigned.

COMPETENCY: To perform this job successfully, an individual must be able to collect and research data,

strive to continuously build knowledge and skills, respond promptly to customer needs, meet commitments, contribute to a positive team spirit, follow instructions, and respond to management direction.

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or scheduled form.

CERTIFICATES, LICENSES, REGISTRATIONS: None

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, employee is frequently required to sit, use hands to finger, handle, or feel, and talk or hear; the employee must also occasionally stand, walk, reach with hands and arms, stoop, knee crouch or crawl. The applicant may occasionally be required to lift up to twenty-five pounds and frequently lift up to ten pounds. Specific vision abilities required by this job include close vision, (clear vision at 20 inches or less); color vision (ability to identify and distinguish colors) and ability to adjust focus (ability to adjust the eye to bring an object into sharp focus). This job entails a lot of close up reading, interpreting, and keying. Focus must shift easily from that surface to computer screen and vice versa.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may occasionally work near mechanical parts and be exposed to fumes or airborne particles; the noise level in the work environment is usually moderate.

DRUG FREE WORK PLACE: The successful candidate will be required to have a urinalysis for drug and alcohol screening, in accordance with the Tribe's Drug Free Workplace policy.

INDIAN PREFERENCE: Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.

TO APPLY: Submit application packets including a resume and cover letter on Paylocity through the Squaxin Island Tribe Career Opportunities website. Contact Human Resources for more information: 360-432-3865.

EDUCATION and/or EXPERIENCE: Bachelor's Degree with a minimum of 20 semester or 30 quarter hours in accounting courses and two years of professional accounting experience, OR Associate of Arts Degree with major study in accounting with a minimum of 20 semester or 30 quarter hours in accounting and four years of professional accounting or auditing experience; OR High School Diploma or GED and six years of professional accounting experience providing 20 semester or 30 quarter hours of college-level accounting are achieved.

Note: Financial positions must be bondable.

Note: Accounting course transcripts should be submitted with application. Note: Candidates will be expected to pass a basic accounting test.