Front Desk/Office Coordinator - Cranberry Township, PA

S.R. Snodgrass, P.C. is seeking candidates for an office coordinator position to oversee all receptionist and secretarial duties in our Cranberry Township office. This is a full-time position (40 hours a week, with some overtime needed during peak busy periods) that requires in-person work Monday through Friday, 8:00 AM – 5:00 PM. The candidate for this role will report to the Office Manager.

Key Responsibilities of the Role 

• The position requires that the incumbent be capable of greeting visitors, employees, and vendors, and provide them with excellent, professional customer service and care
• Maintain office and ensure the front desk, other workspaces, kitchen, copy room, etc. are neat, presentable, and equipped with all the necessary supplies
• Ability to work collaboratively amongst the administrative team, business groups, and various functions of the firm
• Serve as a point of contact by answering incoming phone calls, receiving/sending/assembling documents, and books for clients, assembling reports, etc.
• Oversee office room schedules, organizing/forwarding emails, and tracking and ordering office equipment and supplies
• Manage all outgoing and incoming mail and distributions including sending/receiving/tracking mail and packages from USPS, FedEx, UPS, and all other shipping methods
• Ability to work closely with Confirmations Specialist to assist with large confirmation responsibilities and meet quick deadlines (mail merges, prepping letters, processing outgoing, processing incoming, prepping closing sheets, scanning for closing/opening, incoming confirmations packages, confirmations inbox, calendar, etc.)
• Oversee the office calendar, make hotel and other reservations, and organize various event/meeting details including coordinating lunch efforts as needed

Key Attributes of the Role

• Ability to prioritize and independently manage workload while working as a point of contact to multiple business lines to assist their needs
• Ability to sit and/or stand for extended periods of time, as well as periodically move supplies, which may weigh up to 20 pounds
• Ability to have strong attention to detail while meeting deadlines, sometimes at short notice
• Ability to follow firm-specific administrative requirements
• Ability to prioritize responsibilities and possess strong time management skills

Qualifications

• Previous administrative/reception experience is preferred 
• An associate’s degree is preferred
• Adept administrative and organizational skills and ability to multitask
• Strong attention to detail
• Strong client service capabilities 
• Proficient in Microsoft Office Suite

We offer a well-rounded package to employees, including competitive pay and vacation time. Additionally, we offer 401(k) plan participation, flexibility in working hours, and a financial wellness program at no cost to employees. We also offer social and philanthropic opportunities for employees. Ask our employees about our Half-Day Fridays during the summer months!

S.R. SNODGRASS DOES NOT DISCRIMINATE IN HIRING OR TERMS OR CONDITIONS OF EMPLOYMENT ON THE BASIS OF AGE, SEX, RACE, COLOR, CREED, ANCESTRY, RELIGION, PHYSICAL OR MENTAL DISABILITY, NATIONAL ORIGIN, CITIZENSHIP STATUS, VETERAN STATUS, MARITAL STATUS, SEXUAL ORIENTATION, GENDER IDENTITY, PREGNANCY, OR ANY NON-JOB OR NON-BUSINESS RELATED FACTORS OR ANY OTHER BASIS UPON WHICH DISCRIMINATION IS PROHIBITED BY THE MUNICIPAL, STATE, OR OTHER FEDERAL LAW.