Full-time Coordinator, Division Office

Job Overview

St. Charles Community College (SCC), strategically located just west of St. Louis in the thriving St. Charles County, is seeking a dedicated full-time Division Office Coordinator. This pivotal role is essential in ensuring the seamless operation of the division office, contributing significantly to the college’s commitment to educational excellence.

Key Responsibilities

• Demonstrate proficiency in Microsoft Office and current Windows operating systems.
• Compose and manage correspondence, reports, and documents for faculty and the dean.
• Ensure exceptional customer service by welcoming students and visitors, addressing inquiries, and providing essential information.
• Utilize a multi-line telephone system to manage calls and relay messages efficiently.
• Organize and coordinate meetings and events, preparing agendas and transcribing minutes.
• Maintain an efficient filing system and manage the entry of grades within the division.
• Supervise and train office clerks and student assistants, enhancing their professional development.
• Process and oversee bills, invoices, and personnel data forms accurately.
• Monitor and order supplies for the division office, ensuring operational readiness.
  
  

Required Skills

• Proficiency in Microsoft Office and familiarity with Windows operating systems.
• Strong customer service orientation and interpersonal skills.
• Excellent organizational and multitasking capabilities.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and manage sensitive information.
• Leadership qualities for supervising office staff and students.
  
  

Qualifications

• An Associate’s degree (A.A.) or a minimum of two years of relevant experience and/or training; or a combination of education and experience that demonstrates the necessary capabilities.
  
  

Career Growth Opportunities

At St. Charles Community College, we advocate for employee development through avenues such as tuition waivers and reimbursement, empowering staff to pursue further education and professional advancement within the institution.

Company Culture And Values

SCC fosters a collaborative environment that emphasizes support, open communication, and a culture of inclusivity among faculty, staff, and students, reflecting our commitment to community engagement.

Compensation And Benefits

• Employer credits toward medical, dental, and vision insurance.
• Generous paid time off including vacation, sick leave, personal days, and recognized holidays.
• Participation in the Public Education Employee Retirement System (PEERS).
• Tuition waiver and reimbursement for further educational pursuits.
  
  

Employment Type: Full-Time