ASSISTANT MUNICIPAL COURT ADMINISTRATOR

JOB OVERVIEW: The purpose of this position is to provide assistance in the administration of the day-to-day operations of the court. This position also provides customer service by responding to inquiries for information on court processes; and provide courtroom and clerical assistance. Serves as a lead worker for the Court Clerk and Assistant Court Clerks.

Salary Range: $60,353.54 (Min) - $74,973.34 (Mid)

RESPONSIBILITIES:

• Supervises municipal court in Judge’s and/or Administrator’s absence.
• Completes assistant court clerk annual evaluations.
• Works closely with court administrator in developing procedures/policies regarding the day-to-day operation of the court.
• Conducts training for new personnel.
• Processes requests for certified copies.
• Enters probation information, tracks and enters violation reports and/or suspensions or completions of probation files.
• Enters requisitions of accounts payable items.
• Greets walk-in traffic in need of assistance providing information on court processes as appropriate.
• Receives phone calls, handles calls as appropriate, takes messages or transfers caller to appropriate person/department.
• Files and retrieves tickets. Performs data entry for each case; enters tickets, disposition and court costs information.
• Attends Municipal Court Traffic Violation sessions.
• Accepts appearance, waiver of trial and plea of guilty and payment of fines and costs. Accepts cash bail, enters appearance on docket and notifies arresting officer and witnesses for plea of not guilty.
• Takes oaths and affirmations. Accepts signed complaints.
• Prepares daily court session reports to include: defendant name, type of violation, disposition, fines and court fees assessed and collected.
• Prepares docket, reviews case files, prepares court orders, serves in courtroom, prepares reports, and accepts fees.
• Assists in processing credit card batches.
• Enters payroll for approval.
• Monitors/Responds to municipal court email correspondence.
• Assists with scheduling/maintaining virtual court docket.
• Process letters of incarceration and time served requests as directed by the Judge.
• Assists in daily and month end financials and payables as needed.
• Performs various administrative duties in absence of Court Administrator.

REQUIREMENTS:

Education

-General/tech high school diploma or GED equivalent.

Job Experience

-Minimum 3 years experience as lead court clerk or administrator.

-Possession of or ability to readily obtain Certification of Court Administration issued by the Missouri Association of Court Administration.

-Knowledge of SMC court software is required.

-Ability to be bonded.

Knowledge, Skills and Abilities

-Ability to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems.

-Knowledge of basic office practices and record keeping. Requires skill performing record keeping and customer service in a legal or court environment.

-Knowledge of court procedures, operations and scope of authority of the court, legal documents, laws and legal terminology.

TO APPLY: All applications must be submitted through our Self-Service Website at the link below:

https://www.sccmo.org/Jobs.aspx?UniqueId=104&From=All&CommunityJobs=False&JobID=ASSISTANT-MUNICIPAL-COURT-ADMINISTRATOR--301

Applications will be accepted on a continuing basis until the position is filled or until a sufficient number of applications is received. Only candidates who complete clerical testing will be considered for the position.

St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free work place. A pre-employment drug screen is required for all positions. Employment is contingent on successfully passing all appropriate background checks.

Job Type: Full-time

Pay: $60,353.54 - $74,973.34 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person

Salary : $60,354 - $74,973