Assistant Director - Fund Development

We are looking for an Assistant Director of our Fund Development department! Your goal is to create opportunities and relationships with donors that assists the organization in making their $4M annual goal.

This position works closely with the Director of Fund Development, President, and other key stakeholders to advance the organization's fundraising goals.

Required Competencies:

• Demonstrates adherence to St. Coletta’s Code of Conduct, Franciscan and Business Values at all times.
• Understanding of and adherence to all St. Coletta of WI policies and procedures.
• Ability to maintain strict confidentiality.
• Capable of working independently with minimal direction.
• Ability to establish and expertly manage professional and interpersonal relationships with all members of the organization and external stakeholders.
• Comfort in making direct solicitations and working with high-net-worth individuals and organizations.
• Demonstrates professional level written and verbal communication skills.
• Ability to analyze donor trends and identify opportunities for growth.
• Possesses a positive and solution-oriented attitude.
• Is open and receptive to new ideas and constructive feedback.
• Detail-oriented with a focus on accuracy and donor satisfaction.
• Demonstrates a high level of professionalism, empathy, and integrity.
• Demonstrates excellent problem-solving and creative-thinking skills.
• Demonstrates excellent organizational skills and ability to manage multiple projects while meeting deadlines. 
• Demonstrates flexibility in work assignments and willing to play an active role in the success of our branding communications.

Essential Duties and Responsibilities: include the following. Other duties may be assigned

Major Gifts & Donor Relations (Annual Fund and Capital Campaign):

• Cultivate Major Gift Donors: Initiate and build relationships with potential major gift donors (individuals, foundations, corporations), utilizing a donor-centric approach to develop tailored cultivation strategies.
• Solicit Major Gifts: Proactively solicit major gifts and bequests, making personal asks when appropriate, and work closely with the Director to ensure a strategic approach to donor engagement and solicitation.
• Stewardship & Donor Relations: Maintain ongoing stewardship of major gift and planned giving donors. Ensure regular, meaningful communication and demonstrate a commitment to long-term, positive relationships. Create and execute engagement opportunities to upgrade and sustain current donors and recapture past donors.
• Donor Research & Analysis: Conduct research to identify potential donors, understand giving trends, and discover opportunities for deeper engagement and increased giving.
• Maintain Donor Database: Ensure all donor interactions, including contact details, gifts, and notes on relationships, are properly documented and tracked in the donor management system.

Planned Giving:

• Coordinate Planned Giving Initiative: Oversee the organization’s planned giving program, including the development of marketing materials, identifying potential planned giving prospects, and making solicitations.
• Track Planned Gifts: Monitor and report on secured and realized planned gifts, ensuring the accuracy of gift tracking and proper follow-up with donors.
• Donor Education: Educate donors about planned giving options, benefits, and the impact of such gifts on the organization’s mission.

Special Events:

• Event Planning & Coordination: Assist in the coordination of major fundraising events, including the annual gala, donor recognition events, and other special events. This includes managing event logistics, overseeing event budgets, and identifying sponsorships.
• Sponsorship & Marketing: Develop sponsorship packages, recruit sponsors, and work with marketing to promote the events to key audiences.
• Post-Event Evaluation: Conduct post-event evaluations to measure event success, track donor engagement, and identify opportunities for future improvements.

Collaboration & Strategic Involvement:

• Work with Leadership: Collaborate strategically with the organization’s President, Director of Fund Development, and senior staff to align donor engagement and fundraising efforts with the overall organizational strategy.
• Support Fund Development Team: Partner with other team members to ensure alignment of major gifts, planned giving, and event initiatives with the broader fundraising goals of the organization.
• General Support: Assist with other duties as assigned, including preparing reports, donor communications, and participating in meetings to support department needs.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities: 

This position has no supervisory responsibilities

Education and/or Experience:

Bachelor’s Degree in business, communications, marketing, fund development or related field. Three to five years related work experience, with a focus on major gifts, planned giving, and special events. Experience in event planning and coordination. An equivalent combination of training or experience may be considered.

Language Skills:                                                 

The ability to effectively communicate, face to face, in writing and/or over the telephone, with any and all internal and external stakeholders, constituents, prospects or business partners. Ability to effectively write in a business style and professional manner.

Computer Skills:                                                 

Proficiency with Microsoft Office Suite products and knowledge of fundraising platforms with a preference to Raiser’s Edge, Give Smart, iWave

Mathematical Skills:                                           

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. 

Reasoning Ability:                                              

Ability to function in a matrix and collaborative environment. Ability to understand and apply best practices and common sense understanding to complex issues.

Certificates, Licenses, Registrations:  None

Driving Requirements:  This position requires that an employee is able to drive for work purposes and must maintain a valid driver’s license with a past driving record that meets the standards set forth by the agency. 

Other Skills and Abilities: 

Ability to create effective business correspondence. Strong organizational skills. Effective time management skills. Ability to maintain confidentiality. Good interpersonal skills. Effective oral and written communication skills. Ability to establish and maintain effective professional working relationships. Skill with adults who have developmental disabilities.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit, use hard to finger, handle or feel and reach with hands and arms for extended periods of time. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; outside weather conditions; and risk of electrical shock. The noise level in the work environment is usually moderate.

If you are seeking employment that is secure, offers growth opportunities, and provides a rewarding job experience, apply today!

St. Coletta is an EEO/AA and Substance/Tobacco Free Employer.