What are the responsibilities and job description for the Accounts Payable Specialist position at St. Francis Reflections?
Under the general direction of the Accounts Payable Manager, the AP Specialist will be responsible for assigned duties within the Account Payable Process for this multi-entity and multi-location organization. Duties include, but are not limited to: receiving and routing invoices for approval timely and efficiently; monitoring and follow up on pending approvals timely; coding invoices per each applicable GL chart of accounts; saving invoices with all approvals and backup documentation in the appropriate file folder; entering invoices in the A/P system. Other duties will include vendor management, 1099 filings and other general AP duties as assigned.
EDUCATION AND/OR TRAINING REQUIRED:
Associates degree in accounting, business administration or equivalent field required, Bachelor’s degree preferred.
EXPERIENCE/SPECIFIC SKILLS AND ABILITIES REQUIRED:
Three to five years of experience in accounting field. Strong knowledge of accounting principles such as debits, credits, prepaid expenses, accruals, as well as general understanding of the Income Statement and Balance Sheet. Proven, intermediate to advanced Excel skills.
PHYSICAL REQUIREMENTS:
Ability to lift, push, pull twenty five (25) pounds without difficulty; able to work extended hours as required under various work environments and work under varying levels of stress.
Must be willing and able to drive to the Martin and St. Lucie counties locations for specific training and or as needed from time to time.
ROLES AND RESPOINSBIITIES:
Accounts Payable duties will include administrative and clerical services to be performed in an accurate, efficient, and timely manner, and more specifically responsible for:
- Verifying invoices to ensure they are valid and contain all the necessary information for processing.
- Receiving and routing invoices for approval timely and efficiently.
- Monitoring and follow up on pending approvals timely.
- Coding invoices per each applicable GL chart of accounts.
- Filling invoices with all approvals and backup documentation in the appropriate file folder.
- Entering invoices in the A/P system daily.
- Process check requests, verifying proper approvals and supporting documentation.
- Develop and maintain relationships with vendors.
- Accurately maintaining vendor master data base and work with AP Manager to make additions and changes.
- Request and review vendor W-9’s annually.
- Responsible for ongoing vendor maintenance and ensure AP vendor tax identification information and all demographic information agrees from W-9 agrees with vendor master data base.
- Manage annual Unclaimed Property process.
- Assists internal customers on AP issues and support as needed.
- Other duties as assigned by AP Manager.
