School Business Manager

St John the Beloved RC Church

Wilmington, DE

Send applications or inquiries to: sohanlon@sjbde.org

Job Description

SCHOOL BUSINESS MANAGER
Primary Function: Under the direction of the Parish Business Manager and in consultation with the Principal, the School Business Manager is responsible for performing a variety of bookkeeping and accounting duties for the school. She or he will ensure that school financial records are updated timely and accurately. The business manager works directly with the Parish Business Manager to communicate status of budgeted expenditures, budget requests, and expenditure approvals according to policy. Also, the business manager will work with confidential information and must respect privacy of staff, school families and others.
Essential Job Functions and Responsibilities:
Distribute invoices and or check requests to the appropriate area for approval.
Enter approved invoices into the parish accounting system.
Prepares upcoming check run to vendors, employees and the Diocese, timely.
Maintain appropriate files for invoices and check requests.
Work with parish vendors to resolve issues.
Prepares tuition statements, enters student tuitions in Tuition Management System; create Links for upcoming School & Home & School events and fees for student and Parent payments
Track incoming and departing students in the system and make adjustments to their accounts when necessary
Reconciling and posting of school deposits
Responsible for acknowledging, receipting and banking all donations and gifts received by the school
Process payroll for the school staff.
Prepare payroll information entry for the parish accounting system. Maintain personnel files for all employees, to include W4, I9 etc. Ensure all records are kept confidential.
Verify eligibility and provide enrollment directions and information on the health and dental benefits, 403b plan, group life insurance and other benefits
Prepare month-end financial reports for pastor and finance council.
Enter deposits into the parish accounting system.
Work with Parish Business Manager, School principal, Parish finance council and Pastor to develop a budget.
Prepare any workers' compensation claims and oversee FMLA requests
Prepare teacher and administrator contracts, as per forms and scales provided by the diocese.
Work with school principal and staff on financial matters.
Coordinate fundraising requests with pastor and finance council.
Work with fundraising coordinators to ensure compliance to parish policy.
Issue to the Diocese the required reports on a timely basis.
Know the elements of safety and the associated risks to the school
Basic Qualifications:
Working knowledge of computer software such as QuickBooks, Microsoft Office (excel) and learn ParishSoft Accounting etc.
Associate's degree in business, accounting or related field with at least 5 years' experience in booking/accounting
Knowledge of payroll processing
Knowledge of school operations helpful but not required.
Demonstrated ability to handle confidential, time-sensitive and critical matters using good judgment, tact, respect and discretion. Willingness to support the mission of the Catholic Church.
Benefits:

403(b)
403(b) matching
Health insurance
Dental insurance
Vision insurance (option)
Life insurance (option)
Paid time off

To apply, please email: sohanlon@sjbde.org with resume

About the Employer

St. John the Beloved is a Roman Catholic Parish in the Diocese of Wilmington. Our mission: "Growing a welcoming community of disciples through participation in the sacraments, service, prayer and ongoing formation."