PT Emergency Management Planner 03/04/2025

Primary Purpose
The Emergency Preparedness Planner will be a civilian position that is to be a representative of the SJSO that
will develop partnerships and liaison with all County, State and Federal agencies to develop and improve
disaster plans and response to unusual or emergency incidents. The Emergency Preparedness Planner position
will ensure SJSO remains in a state of operational readiness by appropriately planning, developing partnerships
with other agencies, ensuring all SJSO equipment remains operational and needed equipment is identified for
potential procurement during events. The Emergency Preparedness Planner position will improve readiness
plans and coordination among all SJSO divisions and special teams.

Education and Qualification Requirements

• High School Diploma
• Bachelor's Degree in related field
• Valid Florida Driver License
• Type 25 WPM accurately
• Familiarity of SJSO Policy and Procedures
• Good understanding of Incident Command System

Duties

• Assist Incident Commander with planning all events with coordinating SJSO response
• Serve as Planning or Logistics Section Chief during any ICS mission
• Act in any capacity at the discretion of the Incident Commander
• Develop training for IMT for deployment during large scale incidents
• Attend all SJSO IMT Training while being an active member of the team
• Develop SJSO Disaster Response Plans and ETD manual and review all plans annually
• Compose contracts for pre-identified resources that will give SJSO first right of refusal for procurement

during major incidents

• Develop good working relationships with St. Johns County Emergency Management, St. Johns County

Fire Rescue, St. Johns County Permitting, St. Johns County, Regional IMT Teams and all other county
and state offices which may be called upon during a major incident or disaster.

• Attend all required meetings with regional Emergency Management partners and represent SJSO

interests

• Assist SJSO Corrections personnel with developing a plan for jail evacuation to other facilities
• Identify resources outside of SJSO and keep active log with location and point of contact for

procurement.

• Correlate with each Special Team Lieutenant to ensure monthly reviews are conducted of all equipment

to ensure operational readiness

• Prepare plan with SJSO Finance for all needs during a major event
• Coordinate with SJSO Fleet to ensure operational readiness of Fleet equipment
• Design a strategic and unified plan for all large scale missions of the SJSO using the ICS structure
• Review permits for events and make SJSO recommendations for personnel involvement
• Provide guidance to SJSO personnel regarding completion of necessary ICS forms
• Create county standards for review of any requests for permitted events
• Request/allocate/provide resources as needed
• Act as liaison with other agencies
• Provide/receive feedback
• Recommend hiring/transfer/reassignment of employees
• Attend annual training and maintain required qualifications and certifications
• Attend training specific to job assignment including EM, ICS, IMT
• Other duties as assigned

Job Controls and Complexities

• Report directly to supervisor
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
• Maintain confidentiality/security of files and information obtained in the course of employment
• Provide assistance to citizens, visitors, employees and other public and private entities in an effort to

meet their needs and build positive community relationships/resolve complaints/address conflicts

• Maintain continuity and operational efficiency by accurate and timely dissemination of information to

Staff and co-workers

• Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at

work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)

• Understand, consider, and respect of cultural, religious and gender differences
• Demonstrate both verbal and written communication skills
• Demonstrate a positive working relationship with colleagues to maximize work area output and services

Contacts

• SJSO Employees
• General Public
• Other Government Agencies

Physical Environment

• Work normal business hours
• Some cases may require work outside of normal business hours, including nights, holidays and

weekends

• Hours may be irregular and occasionally long; subject to callout at any time due to emergencies and/or

for criminal investigation oversight

• Schedules may vary depending on agency needs (i.e. Alpha/Bravo shift due to hurricane deployment)
• Subject to overtime requirements as needed
• Probable exposure to inclement weather, noisy environment, threat of bodily harm, hazardous

conditions, various odors, chemicals, pathogens, unsanitary locations, and unsightly and disturbing
crime scenes and images

• Work may require acts of physical endurance and agility
• Work under highly stressful conditions both in field operations and an office environment
• Operate motor vehicle safely in routine
• Make decisions which affect the welfare and safety of the public and other employees, involving

elements of personal danger and ability to act independently in various situations while exercising
independent discretion in addressing emergency situations

• Must be able to meet the physical standard requirements completed by the Physical Abilities Test
• Must be able to demonstrate safety and proficiency with firearms and pass the agency qualification
• Sit for long periods
• Stand for long periods
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Recognize colors
• Speak understandably
• Manual dexterity
• Ambulate independently
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs or more
• Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 20 lbs or more

Important Information
Regular attendance is critical to the success of this position and is required of all Agency personnel.
The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page,
are considered essential. All requirements are subject to possible modification to reasonably accommodate
individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant
risk to the health and safety of themselves, other employees, or the public. This job description in no way states
or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee
will be required to follow any other job-related instructions and to perform any other job-related duties requested
by his/her supervisor.

See SJSO Policy for additional information on agency expectations and Senior Status requirements

EFFECTIVE: 03/01/2025
History: Updated Job Description