The Training Specialist is a highly responsible civilian position accountable for the maintenance and integrity of SJSO training records. This position assists SJSO training staff to facilitate, implement and document all agency training. This position serves as the liaison with federal / state / local law enforcement stakeholder agencies and other institutions of higher learning. In addition, the Training Specialist is responsible for clerical / office duties related to training, such as data entry, scanning, filing updating training schedules, and attendance records.
Education and Qualification Requirements
- High School Diploma or Equivalency
- Associates Degree preferred
- Type 25 WPM accurately
- Valid Florida Driver’s License
- Highly Computer literate
- Intermediate knowledge of Microsoft Word, Excel, Outlook, and Access
- Intermediate knowledge of general office equipment
Duties
Ensure, maintain, and audit compliance with mandatory certification retraining requirements for all sworn employeesFacilitate informal or collaborative learning programsAct as a liaison and maintain relationships with federal / state / local law enforcement stakeholder agencies and other institutions of higher learningAssist in the planning, facilitation, execution, and delivery of training coursesExecute the logistical components of scheduling and supporting instructorsEstablish and maintain training files in digital formatResearch and Analyze training issues and recommend solutionsCompile / input / submit mandatory retraining documentation to state regulatory agencyMaintain / update training files for in-house / in-service classes / coursesMaintain configured course listing and update as requiredObtain State Certifications for all advanced training courses required for Salary Incentive.Assist with all agency in-service trainingProcess reservation requests for internal and external facilitiesPrepare and distribute annual in-service training scheduleMaintain all class attendance recordsResearch and complete detailed information requests as neededReceive and respond to correspondencePerform administrative / clerical functionsEnsure training supplies are ordered as necessaryOther duties as assignedJob Controls and Complexities
Report directly to supervisorAdhere to laws / agency policy / rules / regulations / SOP / proceduresMaintain confidentiality / security of files and information obtained in the course of employmentProcess / compile / disseminate record / public record information as directed by approving authority in accordance with lawful requirementsProvide assistance to employees and other public and private entities in an effort to meet their needs and build positive community relationships / resolve complaints / address conflictsMaintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workersAdhere to leave, overtime and attendance policies / procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)Contacts
SJSO EmployeesGovernment EntitiesGeneral PublicPrivate EntitiesGrade Classification
Intermediate level to advanced level workTechnical assistant workRequires practical knowledge of guidelines relating to a particular program areaDoes require independent decision makingPhysical Environment
Work is primarily in an office environmentWork under high stress situationsNormal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekendsSit for long periodsSee at normal range or with accommodationsHear at normal level or with accommodationsSpeak understandablyManual dexterityAmbulate independentlyFrequently grasp / push / pull / bend / squat / lift / carry items up to 20 lbsOccasionally reach above head / kneel / walk / climb / stoop / stand / lift items up to 50 lbs.Important Information
Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel. The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his / her supervisor.
See SJSO Policy for additional information on agency expectations and Senior Status requirements
EFFECTIVE : 04 / 09 / 2021
History : New Job Description
