What are the responsibilities and job description for the Infirmary Administrative Assistant position at ST JOHNS NORTHWESTERN MILITARY ACADEMY FOUNDATION...?
Key Responsibilities:
- Administrative Support
- Assist in managing daily operations of the school infirmary, ensuring efficiency and organization.
- Maintain and update student health records in compliance with HIPAA and FERPA regulations.
- Handle phone calls, emails, and other communication related to student health matters.
- Manage inventory of medical supplies and place orders as needed.
- Schedule student appointments and coordinate healthcare provider visits.
- Student and Staff Coordination
- Serve as the first point of contact for students visiting the infirmary for non-emergency concerns.
- Communicate with parents/guardians regarding student health documentation and updates.
- Assist in tracking student immunization records and compliance requirements.
- Help organize health screenings and vaccination clinics.
- Compliance and Record Keeping
- Ensure student health documentation is accurate and securely maintained.
- Assist in updating and distributing school health policies and procedures.
- Support the infirmary team in preparing reports and maintaining compliance records.
- Maintain confidentiality and security of all medical records and reports.
- General Office Assistance
- Prepare documents, reports, and correspondence as needed.
- Assist in developing informational materials related to school health policies.
- Provide general clerical support to the infirmary staff.
Qualifications:
- Associate’s degree or equivalent experience in office administration, healthcare administration, or a related field.
- Minimum of 1-2 years of administrative experience, preferably in a healthcare or school setting.
- Strong organizational and communication skills.
- Proficiency in Microsoft Office Suite and data management systems.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- CPR and First Aid certification preferred but not required.
Preferred Qualifications:
- Experience working in a school or healthcare administrative setting.
- Familiarity with electronic medical record (EMR) systems.
Physical Requirements:
- Ability to sit for extended periods and perform repetitive tasks.
- Ability to lift up to 15 pounds occasionally.
Summary:
The School Infirmary Administrative Assistant is responsible for supporting the daily administrative functions of the school infirmary, ensuring accurate record-keeping, effective communication, and smooth operations. This role provides clerical and logistical support to healthcare staff, manages student health records, and coordinates scheduling while maintaining confidentiality and compliance with health regulations.
