What are the responsibilities and job description for the Business Office Manager/ Admissions position at St Johnsbury Center for Living and Rehabilitation?
St Johnsbury Center for Living and Rehabilitation -
Job Description :
We are seeking a dedicated and detail-oriented Business Office Manager & Admissions Coordinator to join our team. In this dual-role position, you will be responsible for overseeing the daily operations of the business office, managing office administration, financial processes, and supervising admissions procedures. You will play a key role in ensuring smooth business operations and facilitating the admissions process for prospective students or clients.
Key Responsibilities :
Business Office Management :
Oversee and manage the daily operations of the business office, ensuring efficiency and organization.
Supervise office staff and provide guidance and support to ensure tasks are completed effectively.
Develop and implement office policies and procedures to optimize office functions.
Maintain office supply inventory and manage ordering and stocking as necessary.
Handle office correspondence, including emails, phone calls, and general inquiries.
Oversee accounts payable and receivable, ensuring accuracy and timely processing of payments and invoices.
Prepare and manage financial reports, including budget tracking and expense monitoring.
Assist leadership with administrative support and financial planning when needed.
Admissions Coordination :
Manage the admissions process from inquiry to enrollment, ensuring smooth communication with prospective students or clients.
Review and process applications, ensuring that all necessary documentation is completed and submitted.
Schedule and coordinate interviews, campus tours, and informational sessions.
Communicate with prospective students or clients, providing them with information on programs, requirements, and deadlines.
Work closely with the admissions team to maintain accurate records and meet enrollment targets.
Provide guidance to prospective students or clients during the admissions process, answering any questions or concerns.
General Office Support :
Ensure a positive customer service experience by addressing inquiries, concerns, or issues in a timely and professional manner.
Coordinate meetings, conferences, and office events as needed.
Assist in maintaining accurate and organized student or client databases.
Help with the preparation of materials for orientation, training, or other office functions.
Qualifications :
High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred).
Previous experience in business office management, admissions, or a related field.
Strong knowledge of office administration, financial processes, and admissions procedures.
Excellent organizational, communication, and multitasking skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
Ability to maintain confidentiality and manage sensitive information.
Strong problem-solving abilities and attention to detail.
Ability to work independently and as part of a team.
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