What are the responsibilities and job description for the CDC Office Assistant (Part-time) position at St. Joseph Children's Home?
We offer the following competitive benefits to our valued employees:
- Pay: $16.00 per hour
- Part time; Schedule may vary but is within the time frame of Monday through Friday 8:30am to 5:00pm; Occasional other hours and days as dictated by agency needs.
$250.00 Retention Bonus ($125.00 after 90 days and $125.00 after 6-months of satisfactory service)
Who are we?
St. Joseph Children’s Home provides inclusive and compassionate care to ensure a safe home and bright future for every child in our diverse community. We do this through our core values of caring, compassion, relationships, and teamwork.
As leaders in the child and family welfare arena, St. Joe’s continues to grow through the strategic visioning of our 4 core programs: Residential Treatment Program, Therapeutic Foster Care, Child Development Center, and Behavioral Health Services. Our new Behavioral Health Services includes mental health therapy, targeted case management, and comprehensive community support services.
The annual Picnic For the Kids in August has raised over $1Million for the past two years with help from over 1,500 volunteers each year.
In 2023 the organization celebrated the Council of Accreditation’s (COA) expedited report with outstanding outcomes and zero deficiencies across all programs and departments employing approximately 180 individuals. Our 2023-2026 strategic plan focuses on Families, Community Partners, Volunteers, Staff and Governance(Board).
What do we need?The Child Development Center Office Assistant assists the Director and Assistant Director of the Child Development Center (CDC) with performing clerical work, administrative and business functions related to the day to day operations of the CDC.
Essential Functions:
- Assists the Director with the creation of and maintenance of paper and electronic files for all CDC children, including entering and maintaining information stored in the Procare database, in accordance with STARS, COA and OIG guidelines.
- Assists the Director with the creation of and maintenance of staff training records in Relias and ECE-TRIS, helping to ensure that all trainings completed by staff in the RELIAS system are submitted to and accurately recorded in the ECE-TRIS system in a timely manner.
- Monitors children’s files monthly to ensure that all children have an up to date Immunization Certificate and proof of a well child check up within the last year.
- Sends monthly reminders to CDC families regarding Immunization Certificates and Well-Child Checkup documentation as needed.
- Prepares and collects monthly documentation for all state foster care, kinship care and CCAP billing and sends the documentation to the Finance department in a timely manner.
- Prints and/or distributes monthly reports from Procare to classroom teachers (e.g. enrollment, rosters, allergies), Advancement staff (e.g. contact information for new families) and Finance staff (e.g. changes in enrollment) as directed by the Director.
- Enters all incident and illness reports into a spreadsheet to be used for monthly reporting to the Safety Committee.
- When needed, covers the Front Desk for breaks and/or due to staff absence.
- When needed and if adequately trained, may cover breaks for CDC staff.
- Makes copies for CDC staff as needed.
- Assists the Director / Assistant Director with communication to other agencies via fax / email as needed.
- Attends any trainings required by St. Joseph Children’s Home or as requested by the Director for compliance with licensing regulations.
- Maintains confidentiality of all student and employee records / information.
- Attend staff meetings when requested by the Director.
Education and/or Experience:
- High school Diploma (or equivalent) required.
- Prior clerical experience preferred with proficiency in Microsoft Word, Excel, and child care software programs.
Physical Factors:
- Sitting at a desk up to 8 hours
- Office Equipment
- Entering Data/Keystroke
- Lifting/Carrying up to 10 pounds
- Pushing/Pulling up to 10 pounds
- Using hands for repetitive actions
- Walking
St. Joe's is an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Salary : $16
