What are the responsibilities and job description for the SPECIAL EDUCATION OFFICE ASSISTANT position at St. Joseph County ISD?
QUALIFICATIONS:
- Minimum 3 years of related office experience, with school office experience preferred.
- High level of experience with and competence of on-line data management system(s).
- Working knowledge of computers and computer software, especially the Microsoft Office Suite and Google Apps.
- Ability to handle confidential information.
- Ability to work independently and as part of a team.
- Responsibility of employee to obtain and maintain all training(s), certificate(s), approval(s), etc. and provide documentation to the business office before expiration of said document(s).
- Must be able to lift up to 20 pounds.
- Required to have a physical presence at the designated job site each scheduled work day.
- Must have regular and reliable job attendance, performance and the physical ability to do the job.
PERFORMANCE RESPONSIBILITIES:
- Oversee and maintain an up-to-date calendar for the Special Education Administration Department, communicating regarding upcoming appointments and meetings, which includes technology set-up for meetings, snack and meal planning, sign-in sheets, and overall maintenance of the scheduled meeting(s).
- Communicate, plan, attend and record accurate details of meetings as delegated by the Executive Assistant for Special Education.
- Ensure annual agreements are updated in a timely manner and original signatures are kept on file (i.e. Special Education Agreements, grants, memorandums of understanding, contracts, etc. under the direction of the Executive Assistant of Special Education.
- Work with Marketing/Communication Specialist to update and maintain the web page for Special Education.
- Process special education student referrals and exits including Early Childhood, and 3-5 year olds.
- Prepare “10-day no-contact” dates and letters in coordination with Early Childhood ancillary staff, including follow-up and exiting students from PowerSchool.
- Assist with Early Childhood calls and paperwork.
- Communicate with the Parent Advisory Committee (PAC), including planning and scheduling meetings and agendas.
- Manage and organize the annual PAC Awards reception.
- Maintain up-to-date Special Education Mentoring Guide for the ISD to support the Technical Assistant and Monitoring team.
- Support other ISD office assistants, including Pathfinder Educational Center.
- Assist and back-up other ISD office assistants as needed.
- Assist Special Education Supervisors as needed.
- Perform other duties as assigned by St. Joseph County ISD Administration.
REPORTS TO: Executive Assistant for Special Education
PERFORMANCE APPRAISALS: Executive Assistant for Special Education
TERMS OF EMPLOYMENT: A 260-day position. Salary and conditions of employment are determined by the Board of Education.
Salary : $13 - $16
