Office Coordinator Thoracic Surgery Office Main Campus

Employment Type

Full time

Shift

Description:

• ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Provide administrative support for Primary Care Office.
• Front desk staff report to this position who then reports to Practice Manager.
• Management of staff schedules.
• Lead and participate in projects that improve patient workflows, support providers, and improve collaboration with other departments.
• Provide reporting and data support for department initiatives.
• Maintain patient confidentiality and adhere to HIPAA regulations as appropriate.
• Work cooperatively with all team members to ensure quality service at all times.
• Communicate respectfully and effectively with providers, clinical staff, colleagues, managers and others.
• Perform mandatory in-service training.
• Maintain a clean and safe work environment.
• Oversee the charge capture champions with daily revenue review.
• Kronos responsibility, including scheduling, reviewing PTO requests, etc.
• In charge of orientation and training for front office staff.
• Responsible for quality improvement and monitoring, staff engagement, customer service, huddles/team meetings as needed.
• Trained in all office front desk functions so coordinator may step in to front desk duties in the event of staff vacations or illnesses.
• Understands and monitors work of front desk team to ensure referrals, scheduling of testing/scans, prior authorizations, and surgery scheduling are completed accurately, effectively and efficiently so as to ensure outstanding patient care.
• Other duties as assigned to ensure smooth front office and back office non-clinical roles function effectively and efficiently.
  

Qualifications

• Associates Degree or higher preferred
• Minimum of 2 years’ experience in a medical setting and/or relevant experience preferred
• Effective written and verbal communication skills
• Demonstrated attention to detail, organization & effective time management
• Ability to work independently with little supervision
• Solid judgment to escalate issues appropriately
• Demonstrated leadership abilities including ability to develop and articulate vision, effective resource utilization, ability to mentor others, and conflict mediation skills.
• Advanced knowledge of Microsoft Office, related computer programs & general office machines
  
  

Relationship-based Careguiding Principles

• Caring and healing practices are found in relationships, communication and the hospital setting. Patients are actively involved in their care and experience a therapeutic relationship with the caregiver.
• Patient care is designed to meet patient and family needs while taking into account the unique needs of each patient. These values are consistent in practice and include patient advocacy, safety and education.
• Teamwork promotes clinical excellence and is rooted in effective communication, accountability and continuity of care and respect for co-workers.
• Caring leaders create an environment in which caring relationships happen. These leaders emerge from all levels of the network helping to create a shared vision reflecting the mission, vision, and values of St. Joseph’s.
  
  

Special Equipment, Skills Or Other Requirements

• Strong written and oral communication skills.
• Strong interpersonal, motivational and conflict resolution skills.
• Strong participatory management, team building and administrative skills.
• Broad based knowledge of related regulatory compliance requirements.
  
  

Work Environment And Hazards

Exposure Class I or II, service specific – limited exposure to situation which could cause serious illness or injury (II), routine or potential exposure to blood, body fluids, excretions or secretions (I).

Physical Demands

Medium work: Must be able to lift, bend, stoop, push and pull.

Work Contact Group

All services, employees, medical staff, patients, visitors, vendors, various regulatory and professional agencies.

SUPERVISED BY: Director or Manager

SUPERVISES: Staff

CAREER PATH: Manager

Management

• Works closely with service management regarding daily operational issues including short, mid and long-range planning and coordination of the overall department. Provides reports and data relating to the ongoing status of the service assigned.
• Coordinates the internal service operations as well as coordination with
• other departments, while providing leadership and support to the service assigned.
• Works with supervisor and/or staff depending on the service size and structure.
  
  

Financial

• Participates in the monitoring, control, and reporting variances to the assigned service budget.
• Signing authority as assigned by the Director.
  
  

Operational

• Ensures the daily operations of the service, including but not limited to scheduling, personnel, safety, coordination, communication, project/work flow and performance of staff duties as required and assigned.
• Provides consultation to other services or areas as required.
  
  

Human Resources

• Assists in the recruitment, development, retention and evaluation of staff.
• Monitors all personnel issues.
• Communicates with service management on all relevant financial, operational and human resource issues.
• Facilitates open communication throughout all levels of services.
• Serves as a resource for information about the service in particular and the network in general.
• Effectively educates the patient/family in specialty area.
• Adheres to hospital confidentiality statement.
  
  

Researcher

• Participates in Performance Improvement and Monitoring.
• Applies current concepts and findings from research and/or studies to practice.
  
  

Original: January 2023

• Purpose Purpose
  
  

Attachments

Business Process History

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

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