Supply Chain Sourcing Specialist

Employment Type

Full time

Shift

Description:

Mission Statement

• We, St Joseph’s Health and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.
  
  

Vision

• To be world-renowned for passionate patient care and outstanding clinical outcomes.
  
  

Core Values

• In the spirit of good Stewardship, we heal by practicing Justice in fostering right relationships to promote common good, Reverence in honoring the dignity of every person, Excellence in expecting the best of ourselves and others; Integrity in being faithful to who we say we are.
  
  

Position Summary: Manages the acquisition, submission, reporting and receipt of contract compliance, pricing and performance data for key internal and external stakeholders. Responsible for timely approvals of requisitions from all requesting locations in the SJH network. Inventory control of Specialty Department stock and non-stock supplies. Maintaining dynamic inventory / PAR levels under stressful conditions and having an excellent working relationship with clinical staff and physicians. Maintaining compliance and regulatory standards of all local contracts for all non-physician contracts.

Education Requirements: Two-year associate degree preferred OR minimum of 4 years SCM/hospital procurement experience required.

Experience Requirements: Minimum of 4 years of hospital material management and/or procurement experience required. Demonstrable skills and proficiency with supply chain information system, preferably PeopleSoft. Proficiency with use of computer applications such as Microsoft Office. Ability to effectively communicate technical concepts verbally and in writing to a broad range of audiences in the clinical environment.

Supervisory Responsibilities

Number of Staff Supervised: NONE

FTE’s Supervised: NONE

Job Titles Of Staff Supervised

Level of Supervisory Responsibility (Check all that apply):

Serves as technical expert to group of peers

Assigns work and schedules time off

Appraises performance

Makes hire, fire, disciplinary, and related decisions

Has budget accountability

Manages through subordinate supervisors

Working Conditions And Physical Requirements

Code: N-Never; O-Occasionally (<20%); F-Frequently (20%-80%); C-Constantly

Exposure To Adverse Working Conditions

O Noise, Noxious Odors, Temperatures

O Potentially Threatening Abusive Clients

O Hazardous Material

O Communicable Diseases

Physical Conditions

F Close Eye Work (computers, typing, reading, writing)

F Sedentary (continuous sitting)

F Light Work (standing, walking, lifting <15 pounds)

F Moderate Work (lifting 15-30 pounds, prolonged use of small hand instruments)

O Moderately Heavy Work (lifting, moving, loading 31-50 pounds)

N Heavy/Hard Work (above average strength and stamina, lifting >51 pounds)

N Heavy/Hard Work (patient handling/lifting, maximum 35 pounds)

Job Specific Competencies

Principal Responsibilities

Outside Vendor System Support: (may be responsible for various task listed below or others as defined by Director of Supply Chain)

• Administrator for Staples Online Ordering System
• Administrator for Standard Register Online System
• Administrator for Intellicentrics
  
  

Weight: X Rating: 3 = Points

ERP Support (may be responsible for various task listed below or others as defined by Director of Supply Chain) Monitors and enters requisitions in RQC Maintains Meditract database for all local agreements specifically adhering to DNV standards Works with clinicians and vendors to place bill-only POs for specialty items Work closely with clinicians on data integrity of the orders, verifies data from the Implant Report and work with Sales Reps verifying items used are contracted Monitoring of Special Item orders by requesters and works closely with the Logistics/Supply Chain Manager on submission for ERP item numbers ensuring contract compliant. Assists in any Henry Schein punch out specialty requests Resolve outstanding issues in a timely manner with reports for Invoiced not Received and Received not Invoiced PO line Items on a regular basis. Resolve outstanding issues with PO’s that have not been received for nonstock working closely with SO P2P and Requesters.

i. Assists in the training and development of local Health Ministry requestors and approvers for ERP System.

Weight: X Rating: 3 = Points

Misc. Reporting and Tracking including identifying any issues to Director of Supply Chain. (may be responsible for various task listed below or others as defined by Director of Supply Chain) Capital Request – work with requester and capital department to ensure following capital policy and procurement of disposals if needed. Freight Analysis to look for financial savings opportunities with departments Coordinate request for purchase of vehicles; ensuring compliant with local policy Purchase data collection, coordination & analysis as needed Resolve issues on the Non-Stock Back Order Report for Medline for nonstock orders Resolves issues on Open Order Report provided by GHX / System Office Secures substitute and replacement inventory for items on back order Provide Support to the Logistics/Supply Chain Manager on various cost and productivity analysis

Weight: X Rating: 3 = Points

• Work closely with Logistics/Supply Chain Manager and Project Manager / System Administrator to understand and maintain both local and System-wide Supply Chain goals, objectives, policies and procedures. Provides customer support for local procurement activities pertaining to requisitions, vendor returns and receiving.
  
  

Weight: X Rating: 3 = Points

• Provides Inventory Control of Specialty Departments. (may be responsible for various task listed below or others as defined by Director of Supply Chain)
• Accurately inventory par level stock and non inventory on regular schedule utilizing ERP handheld terminal and manual review methods. Assuring adequate supplies for departments needs. Works closely with Specialty Department manager and staff to review changing needs of the department
• Uses ERP Inventory routines to maintain and order supplies. Updates as needed to maintain adequate min and max supply levels.
• Transports, verifies and put away supplies utilizing FIFO in designated areas. Follows up on backorders and arranges for substitutes as needed
• Assures that recall product is checked and removed from shelves and documented according procedure and policy.
• Communicates effectively with Specialty Department keeping them informed of any new, discontinued, back order or other supply issues.
• Communicates and works closely with Storeroom, Supply Chain and Shared Services Procurement to assure correct supply levels are maintained.
  
  

Pay Range: $22.25-$32.30

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

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