What are the responsibilities and job description for the Analyst - Accounts Payable position at St. Jude Children's Research Hospital - ALSAC?
At ALSAC you do more than make a living; you make a difference.
We like people who are different…because we’re different, too. As one of the world’s most iconic and respected nonprofits, we know what it’s like to stand out. That’s why we’re looking at you. Your background, perspective, and desire to make an impact set you apart. As we work to help St. Jude cure childhood cancer, we're calling on the game-changers, innovators and visionaries to join our family. Not just for the kids of St. Jude, but also for you. Because at ALSAC, we develop and celebrate our employees. So, bring your whole, authentic self and become part of our shared mission: Finding cures. Saving children.®
Job Description
The Analyst - Accounts Payable is responsible for the accurate and timely data entry of invoices into our accounts payable sub-ledger. This role involves processing and analyzing daily incoming invoices, preparing payment runs, managing the AP mailbox, calculating Sales & Use tax, and assisting with special projects as needed. The Analyst will establish and maintain strong relationships and communication with both internal and external contacts, providing efficient and effective problem-solving and resolution. The role also includes monthly reconciliation of critical vendor accounts, conference calls with vendors regarding issues, and weekly updates to management on AP status. The Analyst will manage critical vendors with a high level of support and detail to ensure accounts are kept current.
Essential Job Functions
The following Benefits & Perks apply to Full-Time Roles Only.
We’re dedicated to ensuring children and their families have every opportunity to enjoy life’s special moments. We’re also committed to giving our staff excellent benefits so they can do the same.
ALSAC does not discriminate against any individual with regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, transgender status, disability, veteran status, genetic information or other protected status.
No Search Firms
ALSAC does not accept unsolicited assistance from search firms for employment opportunities. All resumes submitted by search firms to any ALSAC employee or ALSAC representative via email, the internet or in any form and/or method without being contacted and approved by our Employee Experience team and without a valid written search agreement in place will result in no fee being paid if a referred candidate is hired by ALSAC.
We like people who are different…because we’re different, too. As one of the world’s most iconic and respected nonprofits, we know what it’s like to stand out. That’s why we’re looking at you. Your background, perspective, and desire to make an impact set you apart. As we work to help St. Jude cure childhood cancer, we're calling on the game-changers, innovators and visionaries to join our family. Not just for the kids of St. Jude, but also for you. Because at ALSAC, we develop and celebrate our employees. So, bring your whole, authentic self and become part of our shared mission: Finding cures. Saving children.®
Job Description
The Analyst - Accounts Payable is responsible for the accurate and timely data entry of invoices into our accounts payable sub-ledger. This role involves processing and analyzing daily incoming invoices, preparing payment runs, managing the AP mailbox, calculating Sales & Use tax, and assisting with special projects as needed. The Analyst will establish and maintain strong relationships and communication with both internal and external contacts, providing efficient and effective problem-solving and resolution. The role also includes monthly reconciliation of critical vendor accounts, conference calls with vendors regarding issues, and weekly updates to management on AP status. The Analyst will manage critical vendors with a high level of support and detail to ensure accounts are kept current.
Essential Job Functions
- Demonstrate comprehensive knowledge of all aspects of accounts payable.
- Set up and maintain vendor data in Oracle.
- Update the Oracle vendor database to correspond with the vendor database maintained by our e-payable vendor, Comdata.
- Communicate with vendors on outstanding issues and inquiries.
- Collaborate with Accounts Payable peers to resolve outstanding items.
- Ensure payments are processed correctly and within terms to meet discount terms.
- Coordinate and initiate wire transfers and virtual card payments.
- Review the A/P aging report and investigate and resolve outstanding items.
- Responsible for reporting 1099s and W-2Gs.
- Avoid compliance-related penalties and ensure payment policies are met.
- Review purchase order and non-purchase order invoices for appropriate approval, coding, documentation, etc., and enter the invoices into Oracle according to purchase order or non-purchase order standards.
- Review and address monthly vendor statements and receipt accruals for accuracy and resolve any outstanding discrepancies.
- Engage in active problem-solving and process improvement efforts.
- Review coding of invoices for proper recording.
- Establish and maintain positive vendor relationships.
- Collaborate with various departments to address and resolve accounts payable issues.
- At least 5 years of experience in accounts payable.
- Prior experience in Vendor/Supplier Management (3 years or more preferred).
- Experience with Oracle Accounts Payables.
- Strong MS Excel skills.
- High school diploma or GED (General Education Diploma) equivalency.
The following Benefits & Perks apply to Full-Time Roles Only.
We’re dedicated to ensuring children and their families have every opportunity to enjoy life’s special moments. We’re also committed to giving our staff excellent benefits so they can do the same.
- Core Medical Coverage: (low cost low deductible Medical, Dental, and Vison Insurance plans)
- 401K Retirement Plan with 7% Employer Contribution
- Exceptional Paid Time Off
- Maternity / Paternity Leave
- Infertility Treatment Program
- Adoption Assistance
- Education Assistance
- Enterprise Learning and Development
- And more
ALSAC does not discriminate against any individual with regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, transgender status, disability, veteran status, genetic information or other protected status.
No Search Firms
ALSAC does not accept unsolicited assistance from search firms for employment opportunities. All resumes submitted by search firms to any ALSAC employee or ALSAC representative via email, the internet or in any form and/or method without being contacted and approved by our Employee Experience team and without a valid written search agreement in place will result in no fee being paid if a referred candidate is hired by ALSAC.
