What are the responsibilities and job description for the Associate - Accounts Payable position at St. Jude Children's Research Hospital - ALSAC?
At ALSAC you do more than make a living; you make a difference.
We like people who are different…because we’re different, too. As one of the world’s most iconic and respected nonprofits, we know what it’s like to stand out. That’s why we’re looking at you. Your background, perspective, and desire to make an impact set you apart. As we work to help St. Jude cure childhood cancer, we're calling on the game-changers, innovators and visionaries to join our family. Not just for the kids of St. Jude, but also for you. Because at ALSAC, we develop and celebrate our employees. So, bring your whole, authentic self and become part of our shared mission: Finding cures. Saving children.®
Job Description
We are seeking a detail-oriented and proactive Associate - Accounts Payable to join our dynamic team. In this role, you will be responsible for receiving, processing, and keying invoices and other disbursements and adjustments by the weekly deadline. You will conduct research to ensure accounts payable entries are accurate, set up new vendors, and handle W-9 compliance issues.
Key Responsibilities
Invoice Management: Receive, open, visually identify, date, and stamp daily invoices, check requests, and expense reports for National Executive Office and regional offices. Communicate with vendors and employees to clarify coding or charges and ensure expenses are allocated correctly.
Internal Controls: Adhere to and enforce all internal controls related to the disbursement cycle. Provide recommendations for control changes to ensure accuracy and security.
Data Entry: Key invoices into the financial system using typewriter keyboard and 10-key functions. Ensure a high degree of accuracy and confidentiality in alpha-numeric data entry of invoice numbers, dates, dollar amounts, vendor numbers, and descriptions.
Adjustments: Prepare and key adjustments into the financial system. Research and ensure entries are correct, including voided checks, credit memos, and other adjustments.
Vendor Management: Handle all new vendor setups, process new vendor requests, acquire approvals, and ensure vendor information is correct and complete. Contact vendors or employees to acquire complete information.
Compliance: Handle W-9 compliance, including mailing W-9 forms and processing them upon return. Prepare 1099 and 1096 documents for federal filing by deadlines. Respond to IRS communications promptly. Manage prize winners' data input into the financial system, ensuring compliance with 1099 reporting.
Customer Service: Provide exceptional customer service for vendors and NEO departments.
Support Tasks: Assist in check matching, mailing, special handling, answering phones, and filing as needed.
Qualifications
The following Benefits & Perks apply to Full-Time Roles Only.
We’re dedicated to ensuring children and their families have every opportunity to enjoy life’s special moments. We’re also committed to giving our staff excellent benefits so they can do the same.
ALSAC does not discriminate against any individual with regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, transgender status, disability, veteran status, genetic information or other protected status.
No Search Firms
ALSAC does not accept unsolicited assistance from search firms for employment opportunities. All resumes submitted by search firms to any ALSAC employee or ALSAC representative via email, the internet or in any form and/or method without being contacted and approved by our Employee Experience team and without a valid written search agreement in place will result in no fee being paid if a referred candidate is hired by ALSAC.
We like people who are different…because we’re different, too. As one of the world’s most iconic and respected nonprofits, we know what it’s like to stand out. That’s why we’re looking at you. Your background, perspective, and desire to make an impact set you apart. As we work to help St. Jude cure childhood cancer, we're calling on the game-changers, innovators and visionaries to join our family. Not just for the kids of St. Jude, but also for you. Because at ALSAC, we develop and celebrate our employees. So, bring your whole, authentic self and become part of our shared mission: Finding cures. Saving children.®
Job Description
We are seeking a detail-oriented and proactive Associate - Accounts Payable to join our dynamic team. In this role, you will be responsible for receiving, processing, and keying invoices and other disbursements and adjustments by the weekly deadline. You will conduct research to ensure accounts payable entries are accurate, set up new vendors, and handle W-9 compliance issues.
Key Responsibilities
Invoice Management: Receive, open, visually identify, date, and stamp daily invoices, check requests, and expense reports for National Executive Office and regional offices. Communicate with vendors and employees to clarify coding or charges and ensure expenses are allocated correctly.
Internal Controls: Adhere to and enforce all internal controls related to the disbursement cycle. Provide recommendations for control changes to ensure accuracy and security.
Data Entry: Key invoices into the financial system using typewriter keyboard and 10-key functions. Ensure a high degree of accuracy and confidentiality in alpha-numeric data entry of invoice numbers, dates, dollar amounts, vendor numbers, and descriptions.
Adjustments: Prepare and key adjustments into the financial system. Research and ensure entries are correct, including voided checks, credit memos, and other adjustments.
Vendor Management: Handle all new vendor setups, process new vendor requests, acquire approvals, and ensure vendor information is correct and complete. Contact vendors or employees to acquire complete information.
Compliance: Handle W-9 compliance, including mailing W-9 forms and processing them upon return. Prepare 1099 and 1096 documents for federal filing by deadlines. Respond to IRS communications promptly. Manage prize winners' data input into the financial system, ensuring compliance with 1099 reporting.
Customer Service: Provide exceptional customer service for vendors and NEO departments.
Support Tasks: Assist in check matching, mailing, special handling, answering phones, and filing as needed.
Qualifications
- Strong understanding of general arithmetic.
- Excellent verbal and written communication skills for internal and external relations.
- Ability to understand complex verbal and written instructions.
- Proficiency in data processing applications.
- Thorough knowledge of accounts payable procedures and controls.
- General knowledge of 1099 documentation and compliance.
- Experience with computerized accounts payable systems.
- Proficiency in Microsoft Word and Excel for Windows.
- Data entry keystroke test with a minimum of 7,000 keystrokes and fewer than 10 errors.
- High school diploma or GED, plus 3 years of clerical experience, including 1 year of previous accounts payable experience.
The following Benefits & Perks apply to Full-Time Roles Only.
We’re dedicated to ensuring children and their families have every opportunity to enjoy life’s special moments. We’re also committed to giving our staff excellent benefits so they can do the same.
- Core Medical Coverage: (low cost low deductible Medical, Dental, and Vison Insurance plans)
- 401K Retirement Plan with 7% Employer Contribution
- Exceptional Paid Time Off
- Maternity / Paternity Leave
- Infertility Treatment Program
- Adoption Assistance
- Education Assistance
- Enterprise Learning and Development
- And more
ALSAC does not discriminate against any individual with regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, transgender status, disability, veteran status, genetic information or other protected status.
No Search Firms
ALSAC does not accept unsolicited assistance from search firms for employment opportunities. All resumes submitted by search firms to any ALSAC employee or ALSAC representative via email, the internet or in any form and/or method without being contacted and approved by our Employee Experience team and without a valid written search agreement in place will result in no fee being paid if a referred candidate is hired by ALSAC.
