What are the responsibilities and job description for the Administrative Operations Coordinator position at St. Lucie County Board of County Commissioners?
HIRING RANGE FOR THIS POSITION IS MINIMUM TO MIDPOINT.
Administrative and Financial Operations:
PHYSICAL REQUIREMENTS:
This position requires good vision and hearing, with or without correction, and the use of both hands and fingers with dexterity. The Administrative Operations Coordinator position primarily involves sitting for extended periods of time, though occasional walking and standing may be required. The ability to communicate clearly and concisely is essential.
ENVIRONMENTAL CONDITIONS AND WORK HAZARDS:
The position is predominantly within a climate-controlled office setting, involving a sedentary work environment. The primary work hazard is the potential for vision or hand/arm strain from prolonged computer use. Employees may frequently engage in meetings and teamwork, requiring effective communication in shared spaces. The role position involves minimal physical exertion, primarily consisting of desk work, although occasional movement within the office may be required. Employees will work under standard office lighting and may experience moderate noise levels from office equipment and conversations.
SUPPLEMENTAL INFORMATION:
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES:
County employees are considered essential personnel in providing and continuing services to our community during and following a disaster, such as a hurricane, or in other emergency situations. As a requirement of County employment,County employees are subject to being required to remain at work during an event, respond to a recall immediately following an event and/or immediately reporting to work when an all clear is declared by the County Administrator. During these types of events, County employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
ADA STATEMENT:
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
EEO STATEMENT:
St. Lucie County BOCC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. We encourage all qualified candidates to apply.QUALIFICATIONS:
Candidates should possess a solid foundational background that demonstrates their ability to engage with the responsibilities of the role effectively.
Driving Position – Operating County vehicles and/or equipment is a primary function of this position.
PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 1 background screening.
POSITION OVERVIEW: The Administrative Operations Coordinator plays a key role in overseeing and coordinating all administrative and financial functions within the Environmental Resource Department or Parks & Recreation Department, depending upon the assignment. Reporting directly to the Department Director, this position performs complex, independent work, including managing the department’s budget, grant management, and administrative operations. The coordinator is also responsible for supervising administrative personnel, analyzing administrative issues, and making recommendations for process improvements.
KEY RESPONSIBILITIES:Administrative and Financial Operations:
- Manage, review, and evaluate all phases of the department’s budget and financial operations.
- Formulate and recommend goals, objectives, and performance measures for assigned areas, ensuring alignment with department priorities.
- Serve as the subject matter expert on administrative and financial operations within the department.
- Plan and implement updates to the department’s organizational structure and operational areas.
- Act as the project manager for POS software upgrades and resolve related issues.
- Prepare reports, agenda items, correspondence, and other documents related to budgets, grants, personnel, and contracts.
- Analyze and provide recommendations regarding fund movement and personnel allocation.
- Supervise, evaluate, and direct the work of administrative, program, and/or fiscal staff.
- Ensure cross-training in all aspects of administrative operations across the department.
- Provide training to staff on office operations, systems, and software.
- Coordinate with other departments to execute the responsibilities of Administration.
- Assist department leadership as needed, providing timely and organized support.
PHYSICAL REQUIREMENTS:
This position requires good vision and hearing, with or without correction, and the use of both hands and fingers with dexterity. The Administrative Operations Coordinator position primarily involves sitting for extended periods of time, though occasional walking and standing may be required. The ability to communicate clearly and concisely is essential.
ENVIRONMENTAL CONDITIONS AND WORK HAZARDS:
The position is predominantly within a climate-controlled office setting, involving a sedentary work environment. The primary work hazard is the potential for vision or hand/arm strain from prolonged computer use. Employees may frequently engage in meetings and teamwork, requiring effective communication in shared spaces. The role position involves minimal physical exertion, primarily consisting of desk work, although occasional movement within the office may be required. Employees will work under standard office lighting and may experience moderate noise levels from office equipment and conversations.
SUPPLEMENTAL INFORMATION:
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES:
County employees are considered essential personnel in providing and continuing services to our community during and following a disaster, such as a hurricane, or in other emergency situations. As a requirement of County employment,County employees are subject to being required to remain at work during an event, respond to a recall immediately following an event and/or immediately reporting to work when an all clear is declared by the County Administrator. During these types of events, County employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
ADA STATEMENT:
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
EEO STATEMENT:
St. Lucie County BOCC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. We encourage all qualified candidates to apply.QUALIFICATIONS:
Candidates should possess a solid foundational background that demonstrates their ability to engage with the responsibilities of the role effectively.
- Bachelor’s degree in Business Administration or a related field.
- Five (5) years of experience in contracts, budget, grant, and/or project management, or an equivalent combination of education and experience.
- Advanced proficiency in budget and finance software (Banner, GovMax, Point of Sale).
- Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Publisher), Laserfiche, and Adobe Pro.
- Advanced skills in payroll, personnel, agenda scheduling, work order, and cost program software (e.g., Kronos, NeoGov, CivicClerk, GovQ&A, Facility Dude).
- Strong organizational, time management, and communication skills.
- Ability to supervise and train staff, fostering cross-training within the department.
- Valid Florida Driver’s License and must maintain a good driving record.
- FEMA 100, 200, 700, 800, G300, and G400 certifications required within one year from hire date.
Driving Position – Operating County vehicles and/or equipment is a primary function of this position.
PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 1 background screening.
Salary : $71,608 - $89,510
