What are the responsibilities and job description for the Administrative Operations Specialist I position at St. Lucie County Board of County Commissioners?
POSITION OVERVIEW:
The Administrative Operations Specialist provides essential support in administrative, operational, and technical functions within a County department. This position involves applying complex policies, regulations, and guidelines while exercising independent judgment and discretion. The role may include access to confidential information related to employee attendance, departmental budgets, and employer-employee relationships. The key responsibilities of this position vary slightly depending on the level of expertise and experience. Administrative Operations Specialist I is an intermediate-level position, focused on providing essential support, assisting with program administration, and performing routine tasks with a moderate level of complexity.
KEY RESPONSIBILITIES:The Administrative Operations Specialist provides essential support in administrative, operational, and technical functions within a County department. This position involves applying complex policies, regulations, and guidelines while exercising independent judgment and discretion. The role may include access to confidential information related to employee attendance, departmental budgets, and employer-employee relationships. The key responsibilities of this position vary slightly depending on the level of expertise and experience. Administrative Operations Specialist I is an intermediate-level position, focused on providing essential support, assisting with program administration, and performing routine tasks with a moderate level of complexity.
Administrative Support & Coordination
- Provide specialized support in operational functions, including purchasing, budgeting, and financial reporting.
- Assist in the creation, updating, and maintenance of spreadsheets, databases, and reports.
- Prepare administrative and statistical reports as required.
- Research operational issues and provide recommendations to management.
- Resolve inquiries, complaints, and issues from the public, other agencies, and County employees.
- Administer programs and processes specific to the department or assignment.
- Act as a liaison for administrative issues related to facilities, operations, research, and program support.
- Monitor and track departmental budgets, purchases, and inventory processes.
- Prepare fiscal and statistical reports as required.
- Maintain internal controls for operational areas at risk of fraud, waste, and abuse.
- Monitor compliance with workplace injury, workers' compensation, and return-to-duty requirements.
- Collaborate with other departments to coordinate procedures.
- Provide training to staff on new software or procedures.
PHYSICAL REQUIREMENTS:
Ability to lift and carry up to 10 pounds occasionally. Primarily involves sitting, with occasional walking or standing. Requires the ability to use a computer or other equipment while seated for extended periods. May involve fine motor skills for tasks such as typing or handling small items.
ENVIRONMENTAL CONDITIONS AND WORK HAZARDS:
Work is primarily conducted in a climate-controlled office setting; however, the position may require frequent travel throughout the County to various departments depending on assignment. The role requires prolonged periods of sitting and extensive use of computers and other office equipment, which may lead to eye strain and repetitive motion injuries. Employees may frequently engage in meetings and teamwork, requiring effective communication in shared spaces. There may be occasions when work is required to be done outside of normal business hours based on operational need and management discretion.
SUPPLEMENTAL INFORMATION:
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES:
County employees are considered essential personnel in providing and continuing services to our community during and following a disaster, such as a hurricane, or in other emergency situations. As a requirement of County employment, County employees are subject to being required to remain at work during an event, respond to a recall immediately following an event and/or immediately reporting to work when an all clear is declared by the County Administrator. During these types of events, County employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
ADA STATEMENT:
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
EEO STATEMENT:
St. Lucie County BOCC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. We encourage all qualified candidates to apply.QUALIFICATIONS:
Candidates should possess a solid foundational background that demonstrates their ability to engage with the responsibilities of the role effectively.
- High School diploma or GED required. College degree in a relevant field from an accredited university (e.g., business administration, management, operations, or similar) preferred.
- Three (3) years of experience in a clerical or administrative support role.
- Hands-on experience with Microsoft Office products (Outlook, PowerPoint, Excel, Word), Windows operating systems, and office equipment.
- Ability to ensure accuracy in reports, data management, and communications.
- Ability to organize and prioritize tasks effectively in a busy office environment.
- Ability to identify issues and provide practical solutions with initiative and good judgment.
- Strong verbal and written communication skills for interacting with internal and external stakeholders.
- Ability to collaborate effectively with team members and other departments to ensure smooth operations.
PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 1 background screening.
Salary : $25 - $37
