What are the responsibilities and job description for the Assistant Planning Manager position at St. Lucie County Board of County Commissioners?
JOB
HIRING RANGE FOR THIS POSITION IS MINIMUM TO MIDPOINT.Position Overview: The Assistant Planning Manager is a highly responsible administrative and professional position, focusing on managing planning/zoning functions, financial tracking, and coordinating the implementation of St. Lucie County’s Impact/Mobility/Multi-Modal Fee programs. This role assists the Planning Manager with overseeing both current and long-range planning projects and collaborates with the Department Administration to oversee and report on the County’s economic incentive programs. The position requires professional judgment and coordination with various County departments/divisions, other local governments, and regional and state agencies. Additionally, the role involves ensuring compliance with developer agreements between the County and private developers. This position works under the direction of the Planning Manager.
EXAMPLE OF DUTIES
Key Responsibilities: Administrative and Supervisory DutiesSupervise Planning Technicians and coordinate administrative support functions, including front-line customer service, research, drafting correspondences, reports, and presentations, consultant coordination, transcription of minutes, and project closeout tasks such as invoicing, fee collection, and public noticing.Coordinate development applications and permit review, ensuring receipt completion and completion review.Assign development applications to planners and develop schedules to meet statutory deadlines in coordination with the Planning Manager.Assist with departmental webpage, application, and software system.Collaborate with the Senior Office Operations Specialists to formalize internal policies and Standard Operating Procedures (SOPs).Impact Fee Program ManagementEnsure compliance with St. Lucie County Impact Fee Ordinances, state statutes, and interlocal agreements.Interpret and implement provisions of Impact Fees Ordinances and establish procedures for program execution.Monitor and ensure accurate collection of county impact fees and allocate fees among various agencies and fee types.Prepare reports and presentations on collected fees, encumbered fees, usage, and proposed capital improvement programs for each fee category.Oversee fraud prevention, detection, risk mitigation, and perform audits for financial and operational compliance in the impact fee program.Track and reconcile impact fee mitigation and credit programs to ensure compliance.Project Coordination and OversightAssist Planning and Development Services staff with zoning verification letter requests, planning data analysis, site analysis, legal advertisements, publications, and process improvements.Coordinate with PDS Administration on updates and oversight of the County’s Economic Incentive programs.Ensure consistency with applicable federal, state, and local regulations.Act as the Planning Manager in their absence.COMPETENCIES: The following competencies are key to success in this role, enabling effective contribution, collaboration, and adaptability in a dynamic work environment.Strong organizational skills and the ability to manage multiple projects simultaneously with attention to detail and high accuracy.Ability to assist with managing planning projects, ensuring deadlines, budgets, and goals are met, and monitoring the progress of projects.Ability to analyze planning data, financial records, and project metrics to ensure accurate reporting and monitoring of the County’s objectives.PHYSICAL REQUIREMENTS: The position requires the ability to sit, stand, and walk for extended periods. It involves frequent use of hands and fingers for typing, writing, and operating office equipment. Occasional lifting of objects up to 25 pounds may be necessary. The role also requires the ability to communicate effectively both verbally and in writing and may involve attending evening and weekend meetings as required. Prolonged computer use may pose a risk for eye strain or repetitive motion injuries.ENVIRONMENTAL CONDITIONS AND WORK HAZARDS: The work environment is primarily office-based, with occasional field visits to various sites. Employees may be exposed to typical office conditions, including computers, printers, and office equipment. During site visits or meetings, there may be occasional exposure to outdoor environments. The role may involve stress due to project deadlines, public interactions, and complex problem-solving. Prolonged computer use can also lead to eye strain and repetitive motion injuries.SUPPLEMENTAL INFORMATION: This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.EMERGENCY RESPONSE/RECOVERY ACTIVITIES: County employees are considered essential personnel in providing and continuing services to our community during and following a disaster, such as a hurricane, or in other emergency situations. As a requirement of County employment, County employees are subject to being required to remain at work during an event, respond to a recall immediately following an event and/or immediately reporting to work when an all clear is declared by the County Administrator. During these types of events, County employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens. ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.EEO STATEMENT: St. Lucie County BOCC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. We encourage all qualified candidates to apply.
SUPPLEMENTAL INFORMATION
Pay Grade G207PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 1 background screening.
HIRING RANGE FOR THIS POSITION IS MINIMUM TO MIDPOINT.Position Overview: The Assistant Planning Manager is a highly responsible administrative and professional position, focusing on managing planning/zoning functions, financial tracking, and coordinating the implementation of St. Lucie County’s Impact/Mobility/Multi-Modal Fee programs. This role assists the Planning Manager with overseeing both current and long-range planning projects and collaborates with the Department Administration to oversee and report on the County’s economic incentive programs. The position requires professional judgment and coordination with various County departments/divisions, other local governments, and regional and state agencies. Additionally, the role involves ensuring compliance with developer agreements between the County and private developers. This position works under the direction of the Planning Manager.
EXAMPLE OF DUTIES
Key Responsibilities: Administrative and Supervisory DutiesSupervise Planning Technicians and coordinate administrative support functions, including front-line customer service, research, drafting correspondences, reports, and presentations, consultant coordination, transcription of minutes, and project closeout tasks such as invoicing, fee collection, and public noticing.Coordinate development applications and permit review, ensuring receipt completion and completion review.Assign development applications to planners and develop schedules to meet statutory deadlines in coordination with the Planning Manager.Assist with departmental webpage, application, and software system.Collaborate with the Senior Office Operations Specialists to formalize internal policies and Standard Operating Procedures (SOPs).Impact Fee Program ManagementEnsure compliance with St. Lucie County Impact Fee Ordinances, state statutes, and interlocal agreements.Interpret and implement provisions of Impact Fees Ordinances and establish procedures for program execution.Monitor and ensure accurate collection of county impact fees and allocate fees among various agencies and fee types.Prepare reports and presentations on collected fees, encumbered fees, usage, and proposed capital improvement programs for each fee category.Oversee fraud prevention, detection, risk mitigation, and perform audits for financial and operational compliance in the impact fee program.Track and reconcile impact fee mitigation and credit programs to ensure compliance.Project Coordination and OversightAssist Planning and Development Services staff with zoning verification letter requests, planning data analysis, site analysis, legal advertisements, publications, and process improvements.Coordinate with PDS Administration on updates and oversight of the County’s Economic Incentive programs.Ensure consistency with applicable federal, state, and local regulations.Act as the Planning Manager in their absence.COMPETENCIES: The following competencies are key to success in this role, enabling effective contribution, collaboration, and adaptability in a dynamic work environment.Strong organizational skills and the ability to manage multiple projects simultaneously with attention to detail and high accuracy.Ability to assist with managing planning projects, ensuring deadlines, budgets, and goals are met, and monitoring the progress of projects.Ability to analyze planning data, financial records, and project metrics to ensure accurate reporting and monitoring of the County’s objectives.PHYSICAL REQUIREMENTS: The position requires the ability to sit, stand, and walk for extended periods. It involves frequent use of hands and fingers for typing, writing, and operating office equipment. Occasional lifting of objects up to 25 pounds may be necessary. The role also requires the ability to communicate effectively both verbally and in writing and may involve attending evening and weekend meetings as required. Prolonged computer use may pose a risk for eye strain or repetitive motion injuries.ENVIRONMENTAL CONDITIONS AND WORK HAZARDS: The work environment is primarily office-based, with occasional field visits to various sites. Employees may be exposed to typical office conditions, including computers, printers, and office equipment. During site visits or meetings, there may be occasional exposure to outdoor environments. The role may involve stress due to project deadlines, public interactions, and complex problem-solving. Prolonged computer use can also lead to eye strain and repetitive motion injuries.SUPPLEMENTAL INFORMATION: This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.EMERGENCY RESPONSE/RECOVERY ACTIVITIES: County employees are considered essential personnel in providing and continuing services to our community during and following a disaster, such as a hurricane, or in other emergency situations. As a requirement of County employment, County employees are subject to being required to remain at work during an event, respond to a recall immediately following an event and/or immediately reporting to work when an all clear is declared by the County Administrator. During these types of events, County employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens. ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.EEO STATEMENT: St. Lucie County BOCC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. We encourage all qualified candidates to apply.
SUPPLEMENTAL INFORMATION
Pay Grade G207PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 1 background screening.
