What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at St. Lucie County Sheriff's Office, FL?
Salary : $54,653.00 - $80,165.00 Annually
Location : Fort Pierce, FL
Job Type : Full Time
Job Number : 800
Department : Administration
Opening Date : 02 / 27 / 2025
Closing Date : 3 / 6 / 2025 5 : 00 PM Eastern
Does this salary include Holiday pay? : No
Description
This position is essential and is required to report to duty before, during, and immediately after a civil emergency.
SUMMARY
Advanced and difficult administrative support. Support of the Chief Operating Officer, Department of Administration, and the St. Lucie County Sheriff's Office. This position deals with access to sensitive and personnel data and requires a high degree of confidentiality. Facilitates the development of public trust and confidence in the agency.
Examples of Duties
ESSENTIAL RESPONSIBILITIES
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this position. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Keeps the mission, vision, and values of the St. Lucie County Sheriff's Office at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives; maintains high levels of work and productivity by generating innovative solutions to work situations.
Performs duties of a staff assistant nature to support the Chief Operating Officer. Secures details of specialized information, coordinates office work, and provides information regarding the services and operation of the Department of Administration.
Manages calendars and schedules appointments for the Chief Operating Officer. Receives and screens calls and refers callers to other employees.
Prepares weekly agendas for the Chief Operating Officer as well as weekly & monthly accountability agendas. Takes notes and minutes of conferences, meetings, and functions as required.
Prepares forms and composes letters; Manages complex administrative projects.
Sets up and maintains specialized office files. Makes copies and files letters, reports, and related technical information in the prescribed manner. Retrieves data for reports and assembles information for others' use.
Opens, prioritizes, and processes mail.
Maintains accurate correspondence records; composes and types various correspondence, memorandums, reports, certificates, financial records, policies, and any other type of agency-related documents generated by this department.
Performs research and retrieval of records. Conducts statistical comparisons of information. Assists in the preparation and maintenance of department records.
Orders and maintains office supplies.
Monitors programs and systems.
Assists in budget preparation and monitoring.
Arranges and coordinates travel reservations and reconciles travel, which includes maintaining accurate documentation for all purchasing card charges.
Performs office management functions and coordination.
Other duties may be assigned by the Chief Operating Officer or the Office of the Sheriff.
May be subject to random drug testing.
Qualifications
MINIMUM REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Must pass a comprehensive background / character investigation, medical examination, drug screening, and polygraph examination; fingerprinting will be required.
EDUCATION AND / OR EXPERIENCE
Graduation from an accredited college or university with an Associate's Degree preferred. Five (5) years of progressively responsible administrative experience required. Experience in performing exacting administrative work, five (5) years of which must have been of a progressively responsible nature, required. Some experience of working in Law Enforcement is preferred.
A comparable amount of training, education, or experience may be substituted for the minimum qualifications.
If applicant served in the military, an honorable discharge is required.
CERTIFICATES, LICENSES, REGISTRATIONS
Possession of valid Florida driver's license and maintenance of a clean driving record required.
KNOWLEDGE, SKILLS & ABILITY
Knowledge of business English, spelling, and punctuation to prepare documents, compose letters, etc.
Knowledge of the agency's policies, procedures, and practices.
Knowledge of administrative and clerical procedures.
Knowledge of customer service principles and practices.
Advanced knowledge of standard office methods and procedures.
Advanced knowledge of Microsoft Office Suite, including but not limited to Word, Excel, Outlook, and PowerPoint.
Knowledge of general accounting principles.
Ability to analyze a variety of administrative problems and make sound recommendations.
Ability to focus on the positive in every situation.
Ability to model respect for individuals, teams, and the organization.
Ability to stay centered when challenged.
Ability to establish and maintain the trust and confidence of the department and public.
Ability to analyze a variety of administrative problems and to make sound recommendations.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with employees, vendors, and the public.
Ability to work under pressure and meet deadlines.
Ability to follow through with assigned tasks.
Supplemental Information
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some physical effort and / or minimal dexterity in use of fingers, limbs or body in operation of office or shop equipment are required. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors. Some tasks require visual perception and discrimination.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals / wildlife, toxic / poisonous agents, violence, disease, or pathogenic substances.
The St. Lucie County Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The St. Lucie County Sheriff's Office offers a complete benefits package to full-time employees including health care, dental care, vision care, life insurance, short-term disability, long-term disability, Flexible Spending Account, deferred compensation plan, retirement in Florida Retirement System, holidays, vacation, and sick leave. For details, please visit our
Have you been arrested for DUI within the last 3 years?
Have you been convicted of any moral turpitude charge?
Have you been sentenced to time in the St. Lucie County Jail within the past 3 years? (This does not refer to being booked in and released)
Have you ever sold drugs illegally or acted as a middle-person in a drug transaction (as an adult)?
Have you had a discharge from any of the Armed Forces of the United States that is anything other than honorable?
Have you had any driver license suspension in the last 3 years?
Have you had any illegal drug use in the last 2 years prior to the date of application?
Have you had five or more moving violations in the past 5 years?
Have you ever been convicted of a felony or pled guilty or nolo contender to a misdemeanor that involves perjury, false statements, or domestic violence whether or not adjudication was withheld or sentence suspended?
Have you used any marijuana in the last 90 days?
Do you have any tattoos on your neck or face?
Required Question
Salary : $54,653 - $80,165