Human Resources Administrative Assitant

Provides administrative assistance to the Chief Human Resources Officer and Human Resources Department. Reports to the Chief Human Resources Officer. Essential Functions:

1. Provides support to the Chief Human Resources Officer
2. Maintains the Human Resources data input for the software program Payroll/Personnel by setting up new hires; terminations; promotions; job changes; mass rate changes to salary and benefits; and all status changes to employee records
3. Maintains all personnel records
4. Performs all filing and administrative duties for the HR Department; including but not limited to employee physicals and medical files, insurance/benefit forms, personnel action forms, pay history, performance evaluations, promotions, COLA’S, merits, bonuses, disciplinary documents, training records; manages documents according to retention schedule.
5. Creates holiday schedule and Events Calendar each year
6. Oversees leave donation program
7. Creates and manages FMLA paperwork and leave balances and  use
8. Coordinates annual leave carryover and sick leave transfer at end of Calendar year
9. Facilitates pre-employment requirements, including reference checks, drug testing, and background checks
10. Prepares the information for new hire packages and conducts new hire orientation

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1. Creates forms and obtains authorization for all personnel related changes
2. Oversees the program for CDL licensing/DOT physicals/MVA annual checks
3. Serve as a back up to the Risk Manager  with all drug testing procedures
4. Coordinates the recruitment process, including advertising position openings, screening applications, scheduling pre-employment testing, organizing and facilitating interviews. Notifies applicants of selection outcome, addresses concerns applicants and the public may have about open positions and/or the selection process. 
5. Completes all Human Resources annual reports, including but not limited to ACA, AAP, VETS, and EEO
6. Maintains Metropolitan Commission Social Media (i.e. Facebook etc) and coordinates website updates, in accordance with established guidelines.
7. Creates and distributes monthly Metropolitan Commission newsletter using Microsoft Publisher.
8. Ensures all employee ID badges are current.
9. Reconciles various monthly bills associated with benefits, disability, and health insurance
10. Orders department supplies

21.  Maintains MetCom Organizational Charts
22.  Performs other duties as assignedH.S Diploma or GED plus to or more year’s job related experience.
Experience:
Or equivalent technical training, education, and/or experience
Licenses or Certificates:
Ability to obtain Notary Public License.

Salary : $57,353 - $87,405