Procurement Specialist

Job Summary: 

Provides clerical and fiscal support to the Purchasing Agent and Department of Fiscal Services. Position reports to the Procurement Agent.

Essential Functions:

1. Reviews electronic purchase requisitions and requests from all departments and revises as necessary, reviews and ensures proper supporting documentation has been attached and submitted; ensures necessary electronic approvals; converts requisitions to purchase orders and places orders
2. Manages all aspects of the uniform rental program and uniform purchases to include bulk purchases, uniforms rentals, boots and issuance of items to MetCom personnel
3. Verifies purchase orders are in compliance with Procurement Policy and documented accurately
4. Researches, analyzes, prioritizes, and evaluates needs for requested goods, supplies, and services, and for economies
5. Maintains vendor files and contacts, and catalogs
6. Maintains electronic documentation of sole/single source vendors;
7. Notifies departments of the status of requisitions, purchase orders and deliveries
8. Maintains electronic purchase requisition and purchase order files and reports to ensure timely processing
9. Researches invoices, deliveries, resolves disputes and discrepancies for purchase orders to ensure timely submission to accounts payable
10. Manages wireless devices account; including cellular phones, wireless devices, products, and services procurement and distribution in coordination with Facilities and IT staff, and generates reports to monitor usage and expenses
11. Coordinates approved overnight travel request for all staff
12. Reviews, analyzes, manages, and prepares cost projections for all service and commodity contracts
13. Provides support to Purchasing and Fiscal staff

Other Duties:

Performs other duties as assigned

Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.):

1. Ability to gain working knowledge of St. Mary’s County Metropolitan Commission policies and procedures
2. Ability to act as a representative of St. Mary’s County Metropolitan Commission to the public
3. Knowledge of relevant government purchasing and basic accounting principles
4. Ability to effectively communicate with other staff members and vendors
5. Ability to prepare and maintain accurate records
6. Ability to operate relevant computer systems, including hardware and software, and office machines
7. Ability to maintain high ethical standards as outlined by the National Institute of Governmental Purchasing (NIGP)

Training and/or Education:

High school diploma or G.E.D. and two or more years of job-related experience

Experience:

Or equivalent technical training, education, and/or experience

Licenses or Certificates:

None

Special Requirements:

None

Work Schedule:

This position is eligible to telework two days per week with Director approval

Physical Demands:

None

Unusual Demands:

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting or training rooms, residences, or commercial vehicles e.g., use of safe workplace practices with office equipment, and/or avoidance of trips and falls, and observance of fire regulations and traffic signals.

Nothing in this description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Job descriptions are written as a representative list of the ADA essential duties performed by the entire job classification. They are not intended to include every possible activity and task performed in every position.

The Metropolitan Commission is an Affirmative Action/Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and sexual orientation, national origin, disability status, protected veteran status, or any other characteristic covered by law.

Salary : $46,167 - $70,359