What are the responsibilities and job description for the Accounts Payable Coordinator position at St. Mary's Healthcare?
Job Requisition: REQ3298
Employment Type: Full-Time
Shift: Days
Hours Per Week: 40 hours
Hiring Range: $21.24-$28.42
The actual compensation for this position will be determined based on experience and other factors permitted by law.
Responsibilities:
- Accurately processes purchase order invoices through the materials management interface, and nonpurchase order invoices, including verification of appropriate approvals and adequate supporting documentation.
- Completes all required daily and monthly closing procedures by the next business day and 4th
calendar day following month-end, respectively; accurately identifies invoices requiring a manual accrual.
- Maintains an accurate computerized database, including vendor files, recurring invoices, and validating general ledger account distribution and dollar value of invoices entered. Maintains organized open and paid vendor files.
- Processes payments timely, accurately, obtains 2 signatures when required, verifies to avoid duplicate
payments. Uses purchase discounts if available; ensures prompt vendor payments while maximizing the hospitals cash position.
- Prepares routine and requested accounts payable reports and reviews for accuracy. Documents
processes and procedures as required to support Accounts Payable and Purchasing functions within the
System. Continuously reviews processes and provides suggestions on improving current and new processes.
- Manages completion of any new projects related to the accounts payable process.
- Reviews own work and that of accounts payable staff.
- Processes Federal Form 1099s in accordance with IRS regulations in an accurate and timely manner. Completes vendor credit applications, quarterly sales tax returns and tax-exempt forms as required.
- Responds to and resolves requests and inquiries from associates and vendors. Resolves escalated issues.
- Mentors, coaches, and trains new and current staff.
- This associate is the point person for accounts payable, reporting to the Director of Accounting.
Skills & Attributes:
- Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.
- Must be able to multitask while remaining professional, focused, composed and positive.
- Excellent customer service skills
- Displays integrity, friendliness, and compassion.
- Must be able to establish an appropriate and effective rapport with others.
- Demonstrates flexibility
- Takes initiative
- Able to work in a fast-paced environment
- Embraces new opportunities to grow both personally and professionally.
- Effective critical thinking and problem-solving skills.
- Proficient with various Microsoft Office products (Word and Excel).
- Strong organizational skills.
- Effective interpersonal skills.
- Ability to take and follow direction in a positive and appropriate manner.
- Ability to work as part of a team and independently. Must be able to demonstrate effective and
appropriate written and oral communication skills.
- Must be able to speak, read, write and follow instructions in English.
Education: High school diploma or GED required. Minimum of one (1) year of accounts payable experience required.
Salary : $21 - $28
