Data Entry Specialist 25-26

Job Title: Data Entry Specialist

Classification: Student Employee (non-exempt)

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057

If the position requires the student to work off campus, provide the name and address here:

Department Name: The Piper Center

Unit Number (5 digits): 11560

Length of Position: See Employment Authorization

Contact Person/Supervisor: Lily Hollerung

Pay Rate (Check One) x Standard Hourly Rate Supervisory/Special Skills Hourly Rate

Description of the Position: (Purpose of the Position):

The Piper Center Operations Team (or Ops Team) supports the administrative, data, marketing and technology needs of the office. The primary goals of the team are to manage job and internship postings; to increase student engagement with the Piper Center; to answer quantitative and qualitative research questions about our work; to provide accurate information about the center to a variety of audiences; to provide administrative support; and to use technology to improve internal workflows. Each member of the team will specialize in a specific area of operations and contribute to other efforts of the team as needed.

Professional/Leadership Development & Career Exploration

Student employees in the Piper Center will join a dynamic group that is committed to helping students leverage their liberal arts education to achieve their full potential. Students will:

• Complete in-depth training on St. Olaf career and vocational resources.
• Apply data entry skills in a professional context.
• Contribute ideas for making the Piper Center even more effective.
Get to know the professional staff of the Piper Center.

Professional/Leadership Development & Career Exploration

Student employees in the Piper Center will join a dynamic group that is committed to helping students leverage their liberal arts education to achieve their full potential. Students will:

• Complete in-depth training on St. Olaf career and vocational resources.
• Apply writing and marketing skills in a professional context.
• Contribute ideas for making the Piper Center even more effective.
• Get to know the professional staff of the Piper Center.

As members of the broader Operations Team, Data Entry Specialists may also:

• Research best practices in career centers at peer institutions.
• Collect and analyze data about the Piper Center.
• Contribute ideas for making the Operations Team and the Piper Center even more effective.
• Photograph the occasional LinkedIn headshot
• Edit an existing graphic design on Adobe Illustrator or InDesign

Transferable Skills:

Student employees in the Piper Center will join a dynamic group that is committed to helping students leverage their liberal arts education to achieve their full potential.

Students will:

• Complete in-depth training on St. Olaf career and vocational resources
• Apply data entry skills in a professional context
• Contribute ideas for making the Piper Center even more effective
Get to know the professional staff of the Piper Center

Duties and Responsibilities:

• Support efforts to organize, analyze, and summarize data to inform Piper Center planning and reporting goals (using primarily Google Sheets/Excel)
• Use Google Sheets/Excel to analyze student engagement and survey data and create summary reports for the Piper Center staff and other audiences
• Use R and/or Tableau (data visualization software) to create visualizations and reports relating to career engagement, internships/research, and first destinations by major
• Work with Piper Center staff to understand staff expectations and event audiences

Data Entry Specialists will:

• Report and enter alumni engagement data into the Raiser’s Edge database
• Manage and enter employer, job, and internship information into Handshake
• Create and organize event name tags and placards
• Draft feedback surveys in Survey Monkey or Google Forms
• Work with Piper Center staff to understand staff expectations

Operations Team members are expected to work 6 hours per week.

Qualifications: (Education/Experience/Skills)

• Proficiency with data entry systems, such as Exel, Google Sheets, Survey Monkey or Google Forms.
• Expressed interest in Handshake
• Demonstrated ability to manage projects effectively and meet deadlines.
• Ability to work well independently and to collaborate effectively with staff.
• Excellent attention to detail.
• Strong oral and written communication skills.
• Adaptable and quick learning skills
• Strong work ethic and reliability.
• Desire to work in a professional office setting.
Positive attitude and interest in the Piper Center’s programs and resources.

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.