Advancement Services Associate at The St. Paul's Schools

School Overview

Voted one of the Top Workplaces in Baltimore by the Baltimore Sun, The St. Paul’s Schools is a family of independent schools in Baltimore County, Maryland. Serving children from infancy through grade 12, our three schools share a 120-acre campus, an Episcopal tradition, and a focus on developing confident, well-balanced students who will use their education and ethics to improve the world. A coordinated structure allows The St. Paul’s Schools to preserve the small-school feel within each school while sharing resources and certain programs to maximize opportunities for students.

Mission: Guided by Episcopal values and a commitment to each student’s full journey, a St. Paul’s education inspires us to lead with love, discover and pursue our unique gifts, and act with courage in all we do.

Vision: St. Paul’s students thrive and serve in a global community. We create transformational experiences through innovative and responsive teaching in a diverse community of authentic belonging.

Position Summary

The Advancement Services Associate is responsible for maintaining data integrity, executing data updates, and providing administrative support for donor stewardship and advancement operations. This role plays a critical function in ensuring accurate donor records, coordinating acknowledgment processes, and supporting the planning and execution of advancement activities. This position operates in a professional office environment and may require occasional evening or weekend work to support Advancement events and activities. This is a 12 month role.

Job Responsibilities

• Data Management & Integrity

• Leads data integrity and cleanup initiatives, including strategies for identifying and updating "lost" constituents.

• Performs data pulls, analysis, and reporting as directed.

• Executes data updates, including contact information, scholarships, awards/recognitions, volunteers, unsubscribes, and Veracross activities/clubs.

• Collaborates with Admissions on the import and integration of new family data.

• Gift Processing & Donor Acknowledgment

• Prepares and sends gift receipts, acknowledgment letters, and tributary letters in collaboration with the Annual Giving Manager.

• Coordinates first-time donor and fiscal year-end postcard mailings, as well as calendar year-end tax letters.

• Administrative & Departmental Coordination

• Coordinates planning and scheduling for department meetings, including weekly major gifts meetings, bimonthly full staff meetings, and meetings with the business office, communications, and operations teams.

• Manages orders and updates for plaques, memorial trees, and other donor recognition elements.

• Coordinates special donor outreach efforts, such as event host/hostess recognition, birthday and condolence outreach, and sympathy gifts/cards.

• Provides logistical support for mailings, invitations, and other donor communications.

• Orders office supplies and maintains inventory as needed.

Job Qualifications

• Bachelor’s degree preferred or equivalent work experience.

• Minimum of 2-3 years of experience in advancement, data management, or administrative support.

• Proficiency in donor databases and CRM platforms (experience with Raiser’s Edge and Veracross is a plus).

• Strong attention to detail and accuracy in data entry and reporting.

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Ability to handle confidential information with professionalism and discretion.

• Experience coordinating meetings and mailings preferred.

At St. Paul’s Schools, we are dedicated to fostering a nurturing and inclusive learning environment where every individual is celebrated for their unique strengths and contributions. We believe that diversity enriches education, empowering students to reach their fullest potential. By embracing a culture of inclusion, we prepare our students to succeed in an increasingly interconnected and multicultural world. We stand firmly against all forms of prejudice, including those related to race, ethnicity, religion, socioeconomic background, gender identity, sexual orientation, and physical appearance.

The St. Paul’s Schools has a compensation scale based on direct years of experience and degree held. For this opportunity, our salary range is $43,000 to $57,000 annually. Candidates with additional experience or qualifications may be offered a salary outside of the range shown. In addition, full-time team members gain access to our robust benefits package designed to support your well-being, inside and outside of work. This includes a competitive healthcare package (medical, dental, and vision), disability protection, participation in our 403(b) retirement plan which has an immediate employer contribution and a generous time off package, including wellness days because we believe an educator’s mental and physical health is a priority for them to do their job effectively.

Beyond the basics, we offer extras like a lunch stipend, access to multiple fitness centers on campus and professional development experiences to continue your learning. In addition, full-time employees who choose The St. Paul’s Schools for their children’s educational journey, are eligible to receive a tuition remission benefit. Your salary will be commensurate with your experience and reflect the value you bring to our team.

Ready to join the team? Please submit your cover letter, resume, and list of references to Shannon Duckett, Executive Director of Human Resources, at sduckett@stpaulsmd.org. The St. Paul’s Schools embraces diversity and is proud to be an equal opportunity employer.