2025-26 Library Assistant/Manager

General Summary of the Position 

To carry out the mission of the program, the librarian performs the following separate but overlapping roles to link the information resources and services of the library media program to the information needs and interests of the school's students and staff.

Essential Duties and Responsibilities of the Position 

• Support and uphold the philosophy of Catholic education and the mission of the school. 

• Act as a witness to Gospel values by modeling the teachings of the Roman Catholic Church.  

• Plan for instruction with logically sequenced objectives based on adopted curriculum and submit plans according to the school policies. 

• Provide appropriate material and resources for students to engage in learning. 

• Use effective instructional methods and models according to professional standard practice. 

• Maintain current and accurate records according to school policies. 

• Practice positive, consistent discipline in the management of the library. 

• Maintain a work schedule that maximizes availability to students, parents, and staff. 

• Other duties as assigned by principal 

• Abide by all policies as outlined in the Catholic Schools Office Handbook of Policies and Procedures for Elementary and Secondary Schools; TCCB ED Guide to Quality and Effectiveness 

Position Requirements 

Program Administrator

1. As program administrator, the librarian guides and directs all the activities related to the library program. Confident of the importance of the effective use of information to students' personal and economic success in their future lives, the librarian is an advocate for the library program and provides the knowledge, vision, and leadership to steer it creatively and energetically in the twenty-first century. Proficient in the management of staff, budgets, equipment, and facilities, the librarian plans, executes, and evaluates the program to ensure its quality both at a general level and on a day-to-day basis. (AASL, online)
2. Establishes library media center policy and procedures consistent with district and technology mission statements.
3. Establishes cooperatively with principal and the technology coordinator, the policies for use of electronic hardware and software within the library.
4. Supervises and maintains all ongoing and daily functions of the school library media center including the use of electronic resources, software and hardware.
5. Maintains circulation and usage records which provide detail for support of ongoing library programs.
6. Supervises library facilities and is responsible for a proper learning environment which stimulates and reinforces the student's easy access to information.
7. Makes recommendations for library media center budget expenditures and maintains accurate, up-to-date, records of all budgetary transactions.
8. Initiates and submits to the proper administrative levels all proposals for improvement of library/media services.
9. Communicates on a formal, regular basis with students and staff regarding ongoing library activities, collection additions, plans, etc.
10. Establishes and maintains cooperative relations with staff and students.

Information Specialist

1. As information specialist, the librarian provides expertise in acquiring and evaluating information resources in all formats; in bringing an awareness of information issues to teachers, administrators, students, and others; and in modeling for students and others strategies for locating, accessing, and evaluating information within and beyond the library media center. Working in an environment that has been profoundly affected by technology, the librarian both masters sophisticated electronic resources and maintains a constant focus on the nature, quality, and ethical uses of information available in these and in more traditional tools. (AASL, online)
2. Demonstrates knowledge of the school collection and external resources.
3. Makes purchases to enhance the curriculum and to meet the needs of the school community for leisure reading.
4. Maintains complete and accurate records of all library media center holdings.
5. Assures access to print and technological resources by maintaining an accurate and efficient retrieval system.
6. Continually evaluates the collections and programs in terms of the needs of the students and staff and accepted standards of quality.
7. Develops and maintains the curriculum driven library web page.
8. Provides consultant service to teachers and administrators.

Teacher

1. As teacher, the librarian, works with students and other members of the learning community to analyze learning and information needs, to locate and use resources that will meet those needs, and to understand and communicate the information the resources provide. An effective instructor of students, the library media specialist is knowledgeable about current research on teaching and learning and skilled in applying its findings to a variety of situations__particularly those that call upon students to access, evaluate, and use information from multiple sources in order to learn, to think, and to create and to apply new knowledge. A full participant on the instructional team, the librarian constantly updates personal skill and knowledge in order to work effectively with teachers, administrators, and other staff both to expand their general understanding of information issues and to provide them with specific opportunities to develop sophisticated levels of information literacy. (AASL, online)
2. Initiates cooperative planning and teaching.
3. Plans with teachers and team-teaches cooperatively whenever possible.
4. Works to ensure the integration of research skills throughout the school's instructional program.
5. Instructs students on a formal and informal basis in skills related to reading, research, production of materials and the use of information and instructional technologies.
6. Designs and implements formal and informal inservice education for staff on matters relating to materials and the use of library facilities.
7. Cultivates life-long learning by fostering positive attitudes toward libraries and by working to develop students' viewing, listening and critical thinking skills.
8. Invites suggestions and recommendations from teaching staff and students about the materials and services the program provides with the help of the library committee.
9. Promotes reading and literature appreciation through such activities as booktalks, displays and special events.

Instructional Partner

1. As instructional partner, the librarian joins with teachers and others to identify links across student information needs, curricular content, learning outcomes, and a wide variety of print, non-print, and electronic information resources. Working with the entire school community, the librarian takes a leading role in developing policies, practices, and curricula that guide students to develop the full range of information and communication abilities. Committed to the process of collaboration, the librarian works closely with individual teachers in the critical areas of designing authentic learning tasks and assessments and integrating the information and communication abilities required to meet subject matter standards. (AASL, online)
2. Integrates curriculum needs into the library media program.
3. Recommends and orders appropriate materials to supplement curriculum areas.
4. Serves as a resource consultant for teachers, providing ideas and materials for classroom curriculum and acts as an aid in interpreting and communicating intellectual content.
5. Uses a systematic instructional development process in working with teachers to improve instructional activities.
6. Keeps informed of curricular needs and trends as they relate to library services and provides resources as needed.
7. Maintains a professional library.

Professional Development And Community Relations

1. Remains current in the media profession through conferences, workshops, professional reading, and classes.
2. Remain current with all ABLE courses and achieve 26.5 contact hours as required by TCCBED
3. Works with community library personnel to coordinate efforts of common interest.
4. Other duties as assigned as a member of the Thomas Aquinas community.

Note: The terms librarian and library media specialist and library and library media are used interchangeably in this document.

Knowledge, Skills and Abilities:  

• Knowledge of the basic teachings of the Catholic Church  

• Knowledge of instructional methods/strategies and curriculum differentiation 

• Knowledge of child and adolescent development, learning, and behavior 

• Knowledge of the content and the methods of Alternative Basic Library Edcuation Courses (ABLE) 

• Able to communicate effectively in both written and verbal form 

• Able to work well with others in the school community 

• Able to work independently and self-motivate 

• Skill in handling multiple tasks simultaneously  

• Skill in organizing and relating information in an understandable format 

• Skill in job appropriate technology  

• Skill in critical thinking and planning 

• Skill in organizational management and delegation of responsibilities 

• Skill in using group process skills effectively with various school communities 

Education and Experience:  

• Bachelor's degree in subject taught or related field from an accredited American university, required 

• Must meet the minimum requirements for teaching field as set forth by the Diocese and TCCB ED (knowledge of Library procedures, Tehcnical services, awareness of trends in children/young adult literature, and basic reference skills). 

• Must meet staff development guidelines as set forth by the Diocese and school administration. 

• Must complete ALBE courses per the guidelines of the Catholic Schools Office and TCCB ED, if applicable. 

Special Requirements:  

• Preferred practicing Catholic in good standing.  

• Must be willing and open to understanding Catholic teachings, required. 

This position requires a Pre Employment Declaration. Download the form now to upload to your application. 

Pre Employment Declaration

Physical Requirements Specific to the Job: 

Indicate N/A or 

Indicate basic physical requirements to perform the job. Especially necessary for maintenance positions; positions requiring moving objects with a certain weight. Employers are not required to include physical requirements if it is not essential to the job itself. 

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This job description is not intended to be an exhaustive list of the duties and responsibilities of the position. The duties and responsibilities of the position may be changed at the sole discretion of the employer.  

Employer reserves the right to modify this job description without notice to the employee. This job description is not a contract and does not alter the employee’s at-will employment status.