What are the responsibilities and job description for the Executive Assistant to the Founder & CEO position at Stack Street Coffee?

Company Overview :

Do you want to be part of a fast-growing company reshaping the coffee industry?

Are you ready to work in a dynamic, startup-like environment where no two days are the same?

Stack Street Coffee is a leading large-scale, vertically integrated craft coffee roaster based in picturesque Rockland County, NY. We provide premium and organic turnkey private label and wholesale coffee solutions to major retailers, DTC brands, and distributors. Our mission is to help our partners scale their coffee consumption programs without compromising quality, sustainability, or innovation.

At Stack Street Coffee, we value excellence, initiative, integrity, curiosity, and persistence —and we’re looking for a strategic partner to help our CEO bring the company’s bold vision to life.

Job Summary :

As the Executive Assistant to the Founder & CEO, you’ll do so much more than manage schedules or be a glorified secreatry —you’ll help turn ideas into action. This role is perfect for someone who thrives on creating structure in a fast-paced environment, anticipates needs before they arise, and loves solving complex problems.

You’ll be a trusted advisor, operational mastermind, and strategic partner to the CEO, ensuring priorities are met and projects move forward. If you’re energized by working alongside a visionary leader while creating balance through exceptional organization, this role is for you.

We’re searching for an incredibly driven individual that’s hungry for the opportunity to learn, grow and make a real impact. If you’re looking for a relaxed, predictable, super-structured role this is not the job for you. But, if you’re ready to fast-track your career and uncover your passions by learning about all aspects of business, and havng the opportunity to put your own stamp to it then keep reading...

Reports to : Founder & CEO

Works with : Leadership team, internal staff, clients and external partners.

Job Goal : Maximize the CEO’s effectiveness and create operational clarity during a period of high growth.

Key Responsibilities :

Masterful Calendar Management : Orchestrate the CEO’s professional and personal schedules to ensure time is spent on high-priority tasks.
Project Leadership : Drive completion of a wide variety of projects, special assignments and key initiatives by researching, analyzing, and collaborating with internal teams and external stakeholders. Act as a trusted ambassador, building and nurturing key relationships across all levels of the organization and external partnerships.
Communication Coordination : Serve as a primary point of contact, drafting emails, preparing presentations, and representing the CEO in communications when needed. Serve as the command center for executive communications, masterfully triaging the inbox and ensuring critical conversations never falter.
Organization Guru : Create order from chaos by streamlining workflows, organizing projects, and managing competing priorities with ease. Systemize repeat tasks and ensure the neccesary things get done.
Proactive Problem Solving : Anticipate challenges, identify creative solutions, and handle sensitive issues with discretion.
Meeting Preparation : Prepare agendas, documents, and action plans to ensure meetings are effective and outcomes are actionable.
Travel Management : Coordinate travel arrangements, reservations, and itineraries for both business and personal trips.
Personal Assistance : Create and maintain an ecosystem of personal support that allows our CEO to focus purely on driving company success. This can range from the mundane every day tasks to complex engagements. Although you are in a high-level support role, these tasks are critical and therefore you wont consider them beneath you.
Event Management : Coordinate company events, and trade shows.
Follow Through : help drive the completion of key deliverables by following up on outstanding items and acting as a liaison for our CEO’s direct reports

Qualifications :

Experience as an Executive Assistant, Personal Assistant, or in a similar role (operational experience in fast-paced or startup environments a plus).

Proficient in Microsoft Office & Teams Google Suite, and productivity tools like trello, monday etc. CRM and ERP experience a plus.

Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously.

Excellent written and verbal communication skills.

Highly proactive, resourceful, and solutions-oriented.

Incredibly trustworthy, comfortable handling sensitive and confidential information with discretion.

Bachelor's degree or equivalent experience preferred.

Marketing experience a plus.

Tech-savvy; you quickly learn new software and leverage technology to streamline tasks and solve problems efficiently.

Who You Are :

You thrive on creating structure in fast-paced, high-growth environments.

You have a "get-it-done" mentality , capable of tackling everything from day-to-day tasks to high-stakes projects. You aren’t afraid to roll up your sleeves to get the job done. Giving up simply isn’t an option, especially when facing resistance or setbacks.

You balance big-picture thinking with an obsession for details —nothing slips through the cracks. You believe the difference between mediocrity and excellence is attention to detail

You’re a strategic thinker who can anticipate needs and plan ahead to ensure smooth execution.

You enjoy supporting visionary leaders and bringing balance, clarity, and organization to their dynamic work environments. You’re energized by helping people, but aren’t afraid to take the lead. You love playing a supporting role, but aren’t afraid to stand alone when it comes to making decisions and owning initiatives.

You’re a daptable, resilient, and energized by problem-solving challenges.

You’re ready for anything that comes your way. You’re not knocked off balance by the unexpected and are always up for a challenge.

You thrive under pressure. You’ve mastered the art of juggling multiple priorities and prefer a fast-paced environment.

You’ve mastered the art of communication . You understand how people think and work, and can determine the best way to get things done by speaking their language.

This isn't your first rodeo. You have experience as an executive / personal assistant and / or operations / project manager in a fast-paced environment.

Continuing Professional Development :

At Stack Street Coffee, we prioritize the growth and development of our team. You’ll have access to :

Specialized training programs, workshops, and industry conferences.

Opportunities to pursue relevant certifications and courses that align with your career goals.

A collaborative environment where you’ll gain exposure to high-level decision-making and business strategy.

By investing in your success, we ensure that you thrive in your role while contributing to the company’s continued innovation and growth.

Compensation & Perks :

Competitive Salary : Top-of-market pay based on experience.

Benefits Package : Generous PTO including 10 company holidays and 401k plan with a matching contribution. Healthcare coming in '25.

Bonuses : Performance-based bonuses.

Technology Allowance : Access to resources for continued education and skill-building in our tech stack. Cell phone / laptop / Ipad coverage paid for.

Referral Bonuses : Refer an employee and get rewatrded! The best hires come from within, we reward our employees through growth and by incentivizing them to refer others in their network.

How to Apply :

If you’re ready to join a company where you can make a meaningful impact, please apply with your resume and a cover letter detailing why you think you would be the ideal fit for this role.

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Executive Assistant to the Founder & CEO

What are the responsibilities and job description for the Executive Assistant to the Founder & CEO position at Stack Street Coffee?

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