What are the responsibilities and job description for the Administrative Assistant position at Staff Finders Inc?
About the job Administrative Assistant
Join a dynamic team where your administrative expertise and organizational skills will directly contribute to a thriving and professional environment. This is a longer-term assignment offering exciting growth opportunities, with the potential to make a meaningful impact.
Required Skills :
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook)
Strong communication and relationship-building abilities
Exceptional planning, organizing, and scheduling skills
Acute attention to detail
Ability to handle sensitive information with confidentiality
Self-directed, driven, and motivated mindset
Preferred Skills :
Postsecondary education
3 to 5 years of professional experience in an administrative or related role
Key Responsibilities :
Calendar & Meeting Management : Schedule meetings, coordinate travel arrangements, and manage appointment calendars for department managers or supervisors. Coordinate meeting amenities when needed.
Customer Support : Research, resolve, and respond to inquiries or concerns from internal and external customers, escalating complex issues as necessary.
Data Management : Gather, analyze, and maintain potentially sensitive or confidential data. Provide timely and accurate reports for various stakeholders, and resolve discrepancies as needed.
System Maintenance : Update and maintain databases and systems to ensure accurate and current information. May assist with website updates using basic web-publishing tools.
Frontline Coordination : Serve as a point of contact for visitors and telephone calls, referring inquiries across divisions or countries when necessary.
Workflow Organization : Organize and maintain records for supervisors and projects, ensuring timely follow-up on pending items. Facilitate workflow to meet deadlines.
Documentation Support : Create, maintain, and distribute sensitive department records, letters, and memoranda as directed by supervisors.
Leadership & Event Planning : Represent the supervisor in meetings, exchange information with senior managers, and participate in or lead initiatives to enhance workplace experience. Plan and coordinate events, meals, and recognition activities.
Vendor Management : Provide indirect work direction to supporting contractors (facilities services, food services, etc.).
Notes :
Monday to Friday, 7 : 00 AM to 4 : 30 PM
Minimal, with limited travel between local units, as needed.
Onsite presence required starting Day 1.
Metatarsal safety shoes are required when on the factory floor (minimal time spent on the floor).
Why Join Us?
This role offers the chance to be at the heart of a high-performing team, where your contributions will be valued and recognized. With opportunities for growth and development, this position is perfect for a motivated and detail-oriented professional ready to take the next step in their career.
Take your administrative expertise to the next level. apply today and make a meaningful impact!
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