What are the responsibilities and job description for the Administrative Assistant position at StaffBright?
Position Summary
THIS ROLE IS 100% onsite, no virtual/hybrid work options.
We are seeking a highly organized and proactive Executive & Office Administrator to support our executive team, oversee administrative and facilities functions, and act as a key point of contact for employees and visitors. This role will primarily assist the CEO and other company executives with scheduling, travel arrangements, and other essential administrative duties while ensuring smooth office operations and providing Human Resources support as needed.
Key Responsibilities
- Provide direct administrative support to the CEO and executive team, managing schedules, coordinating travel, and handling meeting logistics.
- Serve as the first point of contact for employees and visitors, ensuring a professional and welcoming environment.
- Coordinate office maintenance and vendor management to ensure seamless day-to-day operations.
- Manage filing systems, documentation, and organizational tasks for improved efficiency.
- Support Human Resources with administrative tasks and ad hoc projects.
- Assist with event planning, meeting coordination, and special projects as required.
Qualifications & Skills
- Proven experience providing administrative support in a professional setting, including working with C-suite executives.
- Strong customer service skills with the ability to manage vendor relationships effectively.
- Exceptional multitasking abilities with strong time management and organizational skills.
- Friendly, professional demeanor with excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, and Visio).
