Administrative Assistant/Receptionist

Nonprofit organization in Madison, MS is looking for a competent and professional Administrative Assistant / Receptionist to work full-time (8 : 00 a.m. to 5 : 00 p.m.; Monday through Friday). This position requires exceptional customer service skills, organizational ability, and multi-tasking.

Responsibilities and Duties

• Welcome all visitors with a friendly and courteous greeting, directing them to the appropriate person or area promptly. Making them sing in.
• Answer incoming calls promptly, accurately directing calls to the relevant department or individual, and taking detailed messages when necessary.
• Maintain a clean and organized reception area.
• Manage incoming mail and deliveries, distributing items as needed.
• Update and maintain office directories and contact lists.
• Coordinate office supplies and place orders when necessary.
• Communicate clearly and concisely with clients, colleagues, and visitors, both verbally and in writing.
• Ensure that the office is well-maintained, clean, organized, and
• Keep meeting rooms clean and organize after every meeting.
• Assist with other duties as
• Protect sensitive company and client information by always maintaining confidentiality.
• Address minor issues independently and escalate more complex problems to the appropriate supervisor when necessary.
• Arrive on time for your scheduled shifts and adhere to company attendance policies.
• Collaborate effectively with other team members to support the overall smooth operation of the office.
• Prioritize excellent customer service, ensuring all visitors and callers feel valued and attended to.

Qualification

Salary : $30,000 - $35,000