Event Coordinator

Staffing Boutique is pleased to notify you of a new job opportunity as an temporary Event Coordinator!

If interested, please respond to this posting ASAP with your resume attached as a Word or PDF document. Only qualified candidates will be contacted.

Organization Type : Education

Work Location : Newark, NJ

Start Date : First week of February 2025

Duration : 2.5 months

Schedule : Monday, Wednesday & one other weekday of your choosing

Hours : 9 am - 5 pm EST (20 hours per week)

Pay : $28 / hour (Non-negotiable)

Description :

We are looking for a temporary Event Coordinator for the development department to help out with the planning and preparations for the annual benefit, taking place in April.

• The schedule will be 20 hours per week with increasing hours the closer we get to the benefit which in April.
• In collaboration with the President and Senior Director of Development, maintain communication with appropriate constituencies (Trustees, event honorees, event chairs, committees, alumni, etc.) to plan the Spring benefit and build attendance.
• Work with Development and Communications teams regarding solicitation and acknowledgment letters, invitation, ad journal, awards, signage, guest speakers, program, photos / videos, and social media.
• Coordinate mailing schedules for save the dates, invitations, invitation and event follow-up.
• Identify, communicate with, and manage suppliers and vendors for events.
• Maintain and develop relationships with donors of financial and in-kind gifts.
• Coordinate silent, live auctions and raffles at event
• Work with Development Officer, Individual Donors and Database to ensure accurate records.
• Manage event expenses to stay within budget.
• Monitor invoicing, acknowledgements, and follow-up for all gifts.
• Reconcile events in a timely and accurate manner.
• Conduct post-event analyses, including a timely and detailed P&L for each event.
• Other duties as assigned.

Salary : $28