Payroll Specialist

Candidate will work around 40-45 hours per week.

Requirements: 
Superior attention to detail
Strong problem solving and analytical skills
Excel knowledge/experience – formulas, look ups, pivot tables, etc.

Must have a high school degree and min 3 years of payroll experience (MUST SHOW ON RESUME). 

 

Job Description

• Coordinate with field management staff to collect union new hire paperwork. Ensure information is complete and accurate. Follow up on any issues or missing information.
• Create union employee record in ERP system, updating employment data or status changes. Ensure severance, termination, and disciplinary forms are reflected appropriately.
• Review field time entry reports for potential errors in hours, union, pay class, and per diem. Follow up with site teams and address as appropriate prior to payroll processing.
• Process weekly union payroll and off-cycle checks in a timely manner by importing time details and validating entries created. Confirm calculation of earnings, deductions, garnishments, union liabilities, and taxes. Ensure paychecks are distributed on time.
• Prepare monthly union remittances. Using system reports, calculate amounts and submit payment requests, ensuring reconciliation between liabilities accrued and payments. Match payments with labor details and remit to appropriate funds.
• Prepare reports, check for accuracy, and resolve discrepancies as part of business recordkeeping and compliance activities.
• Respond to and resolve any union employee payroll inquiries.
• Process employment verifications and unemployment claims by deadline outlined. Escalate unemployment hearing notices to Human Resources.
• Submit new hire reports to state agencies.
• Process child support and other court orders as necessary.
• Performs other duties as assigned
• Complies with all policies and standards

Skills Required

• Superior attention to detail
• Strong problem solving and analytical skills
• Excel knowledge/experience – formulas, look ups, pivot tables, etc.
• Must have the ability to use Excel to manipulate and analyze data.
• Must have excellent organizational skills, problem-solving skills, and attention to detail.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite.
• Experience processing construction payroll preferred.
• Experience with Oracle or other large software vendors preferred.

Education/Training/Certifications

• Must have a high school degree and min 3 years of payroll experience (Must Show on Resume).

Additional Requirements

• The team is looking for local candidate.
• All interviews will be in-person.
• This position will sit in the Company headquarters in Appleton, WI.
• There's no remote/no hybrid opportunity.
• This position is eligible for flex 9/80 schedule. If candidate is interested in working the 9/80 schedule, they must start a traditional work week schedule first and then have a conversation with the manager. It would up to manager's discretion when the 9/80 schedule will take in effect.
• Candidate will work around 40-45 hours per week.