Executive Assistant to the President

Job Description

Job Description

Executive Assistant to the CEO

Join a prestigious firm, where you’ll have the unique opportunity to be the strategic partner to the CEO. This is a prime opportunity for an experienced executive assistant with a strong corporate background to bring their expertise to an organization, while playing a pivotal role in the daily operations of the executive office.

About the Firm : This firm is recognized for its elite team of professionals and its ongoing trajectory of success. With a recent significant growth phase that has more than doubled the firm’s size in recent years, the firm is poised for continued growth and expansion. The culture here is sophisticated yet dynamic, where mutual respect, camaraderie, and a shared drive for success are the cornerstones of the workplace.

Role Overview : As the Executive Assistant to the CEO, you will serve as the right hand to the CEO, managing a variety of high-level administrative and logistical tasks. This role requires a confident, self-driven professional with a background supporting C-suite executives, and a knack for handling complex scheduling, travel, and communication demands. You’ll be in the room with the CEO, supporting decision-making and ensuring the seamless operation of the executive office.

Key Responsibilities :

Executive Support : Act as the primary liaison between the CEO and internal / external stakeholders, including clients, partners, and senior leadership. Manage the CEO’s calendar and ensure seamless coordination of meetings, calls, and events.

Logistical Coordination : Oversee all travel arrangements, including flights, accommodations, and transportation, while anticipating the CEO’s needs to ensure efficiency and comfort. Organize and manage high-level events, both internal and external.

Communication Management : Draft, proofread, and manage communication on behalf of the CEO, ensuring all materials are clear, professional, and timely. Screen incoming communication, prioritizing urgent matters and delegating appropriately.

Confidentiality & Discretion : Handle sensitive information with the utmost confidentiality and integrity, balancing competing priorities with diplomacy and discretion.

Strategic Planning Support : Assist with strategic initiatives, tracking progress, preparing reports, and facilitating the CEO’s involvement in key decision-making processes.

Operational Efficiency : Take initiative in improving processes and workflows to increase the effectiveness and efficiency of the executive office, anticipating needs and taking proactive action.

Cross-Functional Collaboration : Work closely with other departments and teams to ensure smooth operations and assist with projects that require the CEO’s attention.

Key Qualifications :

A minimum of 8 years of progressively responsible experience supporting C-suite executives, ideally in the for-profit, private sector / corporate space.

Exceptional Communication Skills : Proven ability to communicate effectively, both verbally and in writing, with internal and external stakeholders at all levels.

Degree Preferred : A bachelor’s degree is highly desired, particularly in business administration, communications, or a related field.

Strong Organizational & Logistical Expertise : Expertise in managing complex schedules, travel arrangements, and other high-stakes logistics with precision.

Confidence & Poise : A professional who is comfortable working in fast-paced environments, able to manage competing priorities and handle high-pressure situations with grace.

Discretion & Integrity : Experience handling confidential matters with tact and a strong sense of professionalism.

Proven Leadership & Team Support : A collaborative mindset with the ability to work autonomously and as part of a dynamic team.

What We Offer :

• A high-level executive position that provides autonomy, responsibility, and the chance to make a direct impact on the company’s continued growth.
• The opportunity to be in close proximity to the CEO and the leadership team, with opportunities for personal and professional growth.
• A supportive work environment with a cohesive and energetic team, where your contributions are valued and recognized.

If you're ready for an exciting new challenge, where you’ll be part of an organization that’s scaling rapidly and leading the way in its industry, we encourage you to apply today. This is an unparalleled opportunity to work closely with a CEO who is committed to taking the firm to the next level – and your role will be essential in making that happen.

Company Description

Founded by veterans of the staffing industry, StaffingForce is a recognized leader in the staffing industry, serving customers ranging from the Fortune 500 to medium-sized businesses and entrepreneurial start-ups.

Company Description

Founded by veterans of the staffing industry, StaffingForce is a recognized leader in the staffing industry, serving customers ranging from the Fortune 500 to medium-sized businesses and entrepreneurial start-ups.