Intermediate Contract Administrator

Job Title: Intermediate Contract Administrator

The Contractor shall provide contract support services including all aspects of both pre-award

functions, including market research, providing feedback to the contracting officer and

customers, preparing solicitation and other administration documents to support acquisition

packages and post administration to closeouts, preparing documents for destruction, and other

general administrative tasks, in support of the USAF 355 Construction Squadron.

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Job Location: Remote- On site, 355 CONS, 3180 S Craycroft Rd, Davis-Monthan AFB, AZ 85707

Reports To: TBD

Position Type and Expected Hours of Work: Full Time / 40 hours within the Eastern Time Zone

Travel Required: The onboarding individual will need to visit local government offices multiple times to complete the security clearance process. This includes completing fingerprints and picking up a PIV badge and government-issued equipment. Travel may be required.

Key Responsibilities

• Assist in development and execution of approved acquisition strategies.

• Assist in preparation of file documentation applicable to competitive and noncompetitive procurements for Contracting Officer (CO) review and approval.

• Provide advice, recommendations, research, and analysis to support Contracting Officer decisions regarding contractual issues.

• Prepare electronic synopsis announcements for issuance by the CO.

• Assist in preparation of task orders and modifications, as well as solicitations and amendments to solicitations for approval and issuance by the CO.

• Assist in preparation of source selection material and subsequent reports.

• Assist in development of evaluation criteria, track pre-award task order milestones and status, source selection plans, and award fee plans.

• Assist source selection teams in evaluation of proposals IAW FAR Part 15 and applicable supplements and AF Guidance.

• Assist in the preparation of draft briefings, correspondence, agency reports and draft legal documents.

• Construct agency reports and draft other legal correspondence/documents in response to protest actions or other claims against the agency.

• 1.4.1.3.12. Enter, review and update contractual documentation in the contract writing system(s)

• and any specialized database(s).

• 1.4.1.3.13. Support meetings, conferences and site visits as required.

• 1.4.1.3.14. Assist in preparation of spreadsheets of Contractor proposal and perform other

• analysis to support technical and price/cost evaluations of Contractor proposals.

• 1.4.1.3.15. Track milestones.

• 1.4.1.3.16. Assist in closeout of contracts, task orders, delivery orders, and BPA Calls.

• 1.4.1.3.17. Review, accomplish research, draft proposed responses and make copies in support of a variety of taskings to include Freedom of Information Act (FOIA) requests, Agency Reports and other responses to Inspector General/General Accounting Office (IG/GAO) requests, Congressional Inquiries and other inquiries.

• Provide general administrative support to Contract Negotiators/Contracting Officers to include file preparation for new awards and modifications, drafting required documents to accomplish proper contract administration, response to management queries, and making copies of documents, as needed.

• Assist in distribution of contractual documents.

• Coordinate with the Defense Finance and Accounting Service (DFAS) or other paying activities to ensure timely payment of vouchers and obligation/de-obligation of funds. When a modification must be issued to obligate funds and/or de-obligate funds, the contractor shall provide recommendations to the Contracting Officer.

• Access, populate, and analyze information in databases per local guidance.

• Assist in preparation for discussions/communications with offerors.

Qualifications and Requirements

• 6 Years of contracting experience within a Federal Government Agency- Experience must include at least 2 years at base level support; purchasing commercial supplies

and services and minor construction.

• Bachelor’s Degree

• DAWIA Contracting Professional or FAC-C Professional or equivalent.

• Must have excellent verbal/written communication skills and effective interpersonal skills.

• Must be detail-oriented, organized, and self-motivated with high attention to detail.

• Must have demonstrated ability to read and interpret acquisition policy, regulations, and directives.

• Must have demonstrated ability to conduct comprehensive research and analysis of technical and cost or pricing data.

• Absorb, organize, and communicate large quantities of information in a fast-paced environment in a clear, concise, and accurate manner.

• Keep informed of the mission, organizational structure, key personnel, current activities, status of current projects, and any issues affecting the organization.

• Communicate with senior staff, customers, and other staff in a manner that is clear, concise, succinct, and professional.

• Manage a variety of functions simultaneously and with flexibility to work under competing demands and deadlines.

• Operate independently and work collaboratively in a team environment.

• Proficiency in Microsoft Office products including Microsoft Teams and PowerPoint

Preferred Qualifications

• Construction contracting experience

• Familiarity with USAF general IT and procurement systems including:

  • CON-IT (Contract Writing System

  • DEAMS (AF Finance system)

  • Procurement Integrated Enterprise Environment (PIEE) and its modules

  • Systems for Award Management (SAM)

  • Contract Performance Assessment Reporting System (CPARS)

  • GSA eBuy

Application Process

Interested candidates should submit a proposal detailing their experience, references, and a sound plan for the scope of work.