HR Generalist - FMLA & ADA

Job Title:          Human Resources Generalist – FMLA & ADA

Location:          Department of Human Resources

Pay Grade:       Administrative and Professional Scale Grade A06

Work Calendar: All 12 Month Staff

FLSA Status:     Exempt

GENERAL PURPOSE

Under the supervision of the Assistant Director of HR Operations and Compliance, this Generalist is responsible for the approval and monitoring of the Federal Family Medical Leave Program, Extended Medical Leave, Sick Leave Bank and Voluntary Leave Donation program for the school division. The position also facilitates the reasonable accommodation process as outlined by the Americans with Disabilities Act. In addition, the individual serves as a liaison with Payroll & Benefits on all medical leave for the division.  This position is also responsible for implementing and tracking all medical leave based on the VRS legacy and hybrid plans for the division.

MAIN JOB TASKS AND RESPONSIBILITIES

Oversee FMLA and ADA for Stafford Schools

• Serve as a liaison for the Department of Human Resources and SCPS Administrators regarding employee FMLA, Extended Medical Leave and other long-term leave options to include ADA.
• Meet with employees and provide options for leave eligibility and assist in the completion of the request.
• Respond to general inquiries from employees and administrators regarding leave policies.
• Responsible for the approval and tracking of all FMLA/Extended Medical Leave Program requests for all division employees.
• Remain informed about and implement appropriate changes to FMLA and ADA by federal and state governments.
• Responsible for all allowable leave benefits and accrual balance for FMLA and Extended Medical Leave.
• Administers the Sick Leave Bank eligibility and Voluntary Leave Donation Programs.
• Assist with statistical reports.

Support and demonstrate core values of Stafford Schools

• Engage in ongoing professional development relevant to Human Resources and Talent Development.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance, appropriate to position.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with colleagues, supervisors, and co-workers.
• Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s Degree preferred.
• Prior experience demonstrating proficient use of various computer applications and databases including Google and Excel.
• Experience with spreadsheet development is required and related human resources applications required (HRIS).
• Three years of prior experience in the human resources benefits field is preferred including FMLA and ADA experience.
• HR professional certification is desirable.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge
  • Demonstrated knowledge and understanding of the Family and Medical Leave Act and state regulations pertaining to leave under the Act.
  • Knowledge of the Americans with Disabilities Act and its administration.
  • Able to quickly gain considerable knowledge of Stafford Schools Medical and Maternity Leaves, Sick Leave Bank and Voluntary Leave Donation Program.
  • Thorough knowledge of Virginia Retirement System (VRS) benefits under the two programs for legacy employees and hybrid employees.
  • Knowledge of business office practices and procedures.
• Skills
  • Data compilation and processing using Excel and Google Suite.
  • Excellent verbal and written communication skills.
  • Thorough follow up skills.
  • Work under pressure.
• Abilities
  • Work cooperatively in a team environment to meet goals
  • Organize and perform work independently
  • Meet deadlines for all work even when working on multiple projects
  • Show sustained effort and enthusiasm in quality and quantity of work

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work environment inside an office, with low noise, temperatures that are controlled, and no exposure to chemicals or other negative air quality elements.
• The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects.
• The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objections by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.

Salary : $62,423 - $101,247