Administrative Assistant - ABA Clinic

Stafford Early Autism Services is a dedicated Applied Behavior Analysis (ABA) clinic committed to providing high-quality services for children and individuals with autism and other developmental disabilities. We prioritize ethical, evidence-based care and a supportive environment for our clients and staff. We are seeking a highly organized and detail-oriented Administrative Assistant to join our team and support daily clinic operations.

Minimum Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 1 years in an administrative role (preferably in healthcare, ABA, or therapy settings).
• Tech Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace. Experience with electronic medical records (EMR) is a plus.
• Soft Skills: Strong organization, attention to detail, problem-solving, and communication skills.
• Confidentiality amp; Ethics: Ability to handle sensitive client information with professionalism and discretion.
• Team Player: Ability to collaborate with clinicians, therapists, and families in a fast-paced environment.

Job Responsibilities:

• Front Desk Management: Greet clients, families, and staff professionally and warmly.
• Communication amp; Customer Service: Answer phones, respond to emails, and provide information to families and staff.
• Data Entry amp; Documentation: Maintain client and staff records as needed, and ensure compliance with HIPAA regulations.
• Staff amp; Client Support: Assist BCBAs, RBTs, and clinic leadership with administrative tasks.
• Supply amp; Inventory Management: Restock office and clinic supplies and update Office Manager on low inventory as needed.
• Compliance amp; Confidentiality: Ensure all clinic policies and HIPAA regulations are followed.
• General Office Duties: Manage files, process mail, and assist with special projects as assigned.

Job Type: Full Time

Salary: $16.00 to $18.00/hour