Accounts Receivable Specialist

General Statement of Job:

Accounts Receivable Specialist position is responsible for assigned duties within accounts receivable, cash management, journal entries, reconciliations, and financial reporting.

Essential Job Functions:

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Assists in generating monthly billing statements based on the general ledger.
• Assists Accounting Manager in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Performs other related duties as assigned.

Education, Experience, and Training:

• High school diploma or equivalent required; Associates or bachelors degree in Accounting preferred.
• Two or more years of direct accounting experience
• Proficient in Microsoft Office Suite or similar software.
• Knowledge of SAGE a plus

Standards of Performance:

• Demonstrate informative and professional assistance when working with customers, vendors, and team members.
• Act independently and originate new approaches to problems.
• Maintain initiative to preserve the flow of work.
• Work under stress with commitment to deadlines.
• Sustain interpersonal relationships, which encourage openness, candor, and trust, both internally and externally.
• Complete tasks in an accurate and timely manner.
• Maintain Company information in a confidential manner.
• Attends work regularly and on time with a minimum of tardiness and absences and adheres to Company policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.
• Willingness to embrace change in a growing company
• Ability to efficiently manage multiple tasks
• Ability to work accurately and independently
• Excellent written and verbal communication skills
• Ability to learn new methods & systems required to adapt to changes in the work environment
• Accurate, organized and detail oriented with exceptional follow up skills

Mental and Physical Requirements:

• Must be able to remain in a stationary position 75% of the time
• Ability to safely climb steps to office area
• Constantly operate a computer and other office machinery
• Must be able to lift up to 15 pounds at times.

Working Environments and Conditions:

• This position requires working in an indoors environment and office or cubicle type workspace

Tools and Equipment:

• Office equipment such as computers, printers, copiers