What are the responsibilities and job description for the CLIENT BILLING SPECIALIST position at STANDLEYS SYSTEMS LLC?
Job Details
Description
FLSA Classification: Non-Exempt
Company Profile: Starting as a typewriter company in Chickasha, OK in 1934 to everything that has followed since, Standley Systems is committed to supporting businesses with the technology tools and resources needed to grow and thrive in today’s fast-changing world.
As Standley Systems has evolved over the years to provide a more holistic approach to each client environment, we have expanded our team and resources to provide business technology solutions in two key areas: Technology Services and Managed Services.
At Standley Systems we were born here, raised here and continue to grow here. We are deeply invested in the health and well-being of our state and understand a strong business base is critical to maintaining a strong economy. Standley means Oklahoma.
Oklahoma is more than our home base. It is our home. As we continue to work alongside our business clients to keep Oklahoma’s business wheels turning, we will continue to invest our time, resources and talent to support community partners and cheer on countless organizations committed to making Oklahoma a great place to worship, live, work and play.
Position Profile:
Standley Systems’ Client Billing Specialist will be responsible for reviewing incoming sales paperwork, processing new sales orders, managing sales in Sales Scorekeeper, invoicing sales orders, sending agreements off to complete funding, and completing the contract final billing and set up. This position will report directly to the Contracts Team Lead.
Primary Responsibilities:
- Maintain superior attendance and punctuality for yourself during normal business hours
- Receive and verify all new Imaging sales paperwork for your assigned territory
- Manages sales in Sales Scorekeeper
- Build new shell contracts
- Track and complete sale once install is complete for your assigned territory
- Complete Contract Setup
- Addition or removal of machines to/from contract
- Final billing on machines that have been picked up
- Restocking
- Processing all equipment that has been moved
- Monitor and track machines installed as loaner or demo
- Process service exchanges
- Lease turned rentals for your assigned territory
- Special Billing for your assigned territory
- Answer questions regarding contracts and/or contract invoices
- Provide copies of contracts as requested by clients and/or Sales
- Assist Sales with Lease and/or Contract questions (not limited to, but including)
- Lease buyouts
- Co-term lease rates
- Average monthly volume of machines
- Weekly contract cancellation report
- Pull pick up list and change contract bill group to final
- Cover other roles as needed
Requirements:
- Accounting experience (preferred)
- Highly organized and able to multi-task
- Detail oriented
- Able to work in a team environment
- Good verbal and written communication skills
- Proficient in Microsoft Word, Excel
- Associates or bachelor’s degree and/or related work experience
- Good driving record, valid driver’s license, and proof of insurance
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to pass drug and alcohol screen. Standley Systems has federal contracts that require compliance with the Drug-Free Workplace Act of 1988, therefore medical marijuana license-holders who test positive for marijuana will not be qualified for the position.
Benefits:
- Medical Insurance
- Dental Insurance
- Life Insurance
- Retirement Plan (401K)
- Flexible Spending Accounts
- Paid Time Off
- Paid Volunteer Leave
- Paid Holidays
- Bereavement Leave
Client Billing Specialist
I have read this job description and I completely understand all my job duties and responsibilities. I am able to perform the essential functions as outlined with or without reasonable accommodation. I understand that this list is not all inclusive but subject to change by management.
Qualifications
