What are the responsibilities and job description for the Administrative Assistant position at Stantec?
Administrative Assistant - ( 250000H4 )
Description
Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We are a place to apply your passion and collaborate with top environmental talents on work that’s critical to our clients and the communities they support. Join a team that has the environment down to a science.
Your Opportunity
Our Environmental Services group is looking for an experienced Administrative Assistant to provide support with the day to day administrative requirements for our northern California offices. The Administrative Assistant will perform a wide range of administrative and office support activities for the department and / or managers and supervisors to facilitate the efficient operation of the organization.
Your Key Responsibilities
Prepares correspondence, proposals, reports, schedules, minutes, spreadsheets, presentations, database lists, and contracts.
Tracks equipment and vehicle inventory, maintenance, and performance metrics
Serve as backup Timecard Administrator
Organizes, attends and minutes meetings including the coordination and tracking of action items and deliverables.
Processes expense reports, invoices, orders, timecards etc.
Coordinates travel itineraries and arrangements.
Assists with document control including filing and archiving.
Assists with new hire coordination and staff onboarding.
Assist with fleet management of business center vehicles.
Performs other administrative duties as required.
Qualifications
Your Capabilities and Credentials
Excellent written and verbal communication skills.
Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments
Ability to work effectively under pressure in a fast paced environment.
Must be willing and able to take initiative when needed.
Ability to deal with difficult situations and / or people.
Proficiency in MS Office Suite.
Clean DMV record.
Ability to travel 20% of the time.
Education and Experience
High School Diploma with minimum of 5-6 years experience; or Post secondary degree in related field with minimum of 2-3 years experience; or equivalent combination of education and experience.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s) :
Salary Range(s) :
- SF Area $31 / CA Other Areas $28 PH - SF Area $44 / CA Other Areas $39 PH Min / Max Pay Range for postings located in CA (SF Area includes SF, SJS & WLC)
The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
Benefits Summary : Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term / long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary / casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Primary Location : United States-California-Roseville
Other Locations : United States-California-Chico, United States-Nevada-Zephyr Cove, United States-California-Campbell, United States-California-Fresno, United States-California-Petaluma, United States-California-San Francisco, United States-California-Nevada City, United States-California-Sacramento, United States-California-Eureka, United States-California-Walnut Creek, United States-California-Bishop
Organization : BC-1857 EnvSvcs-US West N California
Employee Status : Regular
Job Level : Individual Contributor
Travel : Yes, 20 % of the Time
Schedule : Full-time
Job Posting : Feb 3, 2025, 9 : 56 : 39 AM
Req ID : 250000H4
additional
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability / Protected Veterans
Salary : $31 - $39
