What are the responsibilities and job description for the Commercial Lease Administrator position at Stark Enterprises?
Job Summary:
The Commercial Lease Administrator plays a key role in supporting the management and organization of all lease and tenant-related information. This position is part of the Lease Administration Team within the Companys Legal department.
Essential Functions:
Lease Abstracting, Auditing & Analysis:
o Read and interpret complex commercial real estate leases (retail and office).
o Abstract all key terms and critical dates relating to leases into a defined format.
o Ensure all lease information is updated accurately, thoroughly and timely into accounting system.
o Prepare detailed lease analysis as requested by various departments.
o Conduct routine audits to ensure consistent accuracy of information.
o Review Monthly Tenant Reports such as rent rolls, critical dates, etc., and confirm accuracy.
Tenant Account Reconciliations:
o Correspond with internal team and tenants regarding billing/invoice inquiries on such items as utilities, HVAC, etc. and seek to quickly resolve outstanding items to support the collections process.
o Monitor Gross Sales reporting regularly and coordinate with Accounting to timely bill any overage rent.
o Work with Accounting and Legal to resolve CAM, Tax & Insurance reconciliations per the Lease terms.
Tenant Insurance Certificate Monitoring
o Review Insurance Certificates to confirm all lease requirements are met.
o Monitor insurance certificate reports and work with tenants to rectify missing or non-compliant certificates.
Provide Property Management Support:
o Manage insurance claims to completion for incidents occurring on Company owned or managed properties.
o Coordinates lease related communications with tenants.
Performs other duties as assigned
Skills and Experience:
Associates degree required. Bachelors degree preferred.
2 years related experience in the Commercial Real Estate Industry.
Strong Proficiency in all Microsoft Office Applications including Excel, Word and Outlook.
Knowledge of MRI a plus.
Capable of managing multiple projects simultaneously while ensuring deadlines are consistently met.
Strong verbal and written communication skills, essential for effectively conveying information to both internal teams and external stakeholders.
Proficient in gathering and analyzing lease data, interpreting lease language, and drawing actionable conclusions.
Competencies:
Strong knowledge of commercial lease terms and legal language with exceptional attention to detail.
Proactive, resourceful, and able to manage multiple leases independently.
Excellent verbal and written communication skills, with the ability to effectively engage with internal and external stakeholders.
Ability to analyze complex lease agreements and identify key issues or discrepancies.
Ability to handle confidential information with integrity and professionalism.
Flexible and adaptable to changing business needs, priorities, and deadlines.
________________________________________
Why This Opportunity is Exciting for You: We offer a competitive compensation package, including:
Paid Time Off (PTO)
Paid Holidays
401(k) with Employer Match
Health, Dental, Life Insurance, and Long-Term Disability Insurance
Additional Information:
FLSA Status: Exempt
Location:
Travel:
Reports To: Senior Real Estate Counsel
Direct Reports: N/A
________________________________________
About Stark Enterprises:
Stark Enterprises is a full-service real estate development company based in Cleveland, Ohio, with expertise in acquisition, development, leasing, property management, construction, architectural design, landscape architecture, marketing, and security. We are committed to delivering high-quality, innovative solutions to meet the evolving needs of our clients and communities.
As an Equal Opportunity Employer, Stark Enterprises is dedicated to fostering a diverse and inclusive workplace. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other characteristic protected by law. Employment decisions are based on qualifications, merit, and business need.
Join us and be part of a forward-thinking company that values both its employees and the communities it serves.
