Executive Assistant

About STARTedUP Foundation

STARTedUP Foundation, Inc. is a non-profit organization located in Indianapolis, serving thousands of students across the state of Indiana. Our mission is to empower students and teachers to view life through a lens of innovation and entrepreneurship while building a life of purpose. We envision a future where the function and culture of schools measurably shifts because they have been transformed into Hubs of Innovation.

We focus our impact in three key ways:

• Ecosystems: We help schools become vital centers of connection within their local communities, linking students with mentors and opportunities while cultivating a future-ready pipeline of innovative talent.
• Educators: We reignite purpose in teachers by equipping them to lead innovation in their schools and serve as pillars of change within their ecosystems.
• Students: We inspire students to engage deeply in learning by solving real-world problems, connecting with industry leaders, and making meaningful contributions to their futures and communities.

How we do it:

The STARTedUP Innovation Accelerator (a professional development program for high school teachers) provides teachers with a national network, curriculum, and real-world tools to bring innovation to life in their classrooms.

Innovate WithIN is the nation’s largest high school pitch competition, giving Indiana high school students of any skill level the platform to turn their world-changing business ideas into action.

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Executive Assistant (Part-Time)

Position Overview:

The Executive Assistant provides focused administrative support to STARTedUP’s CEO, specifically related to outreach and coordination efforts involving school partnerships and legislative caucus engagement. This role is part-time and directly reports to the CEO, supporting critical areas that leverage the CEO’s time effectively and strategically.

Core Responsibilities:

School Relationships Coordination

• Initiate outreach emails on behalf of the CEO to targeted school administrators (principals and superintendents).
• Coordinate and schedule meetings between school administrators and the CEO; manage calendar invites and logistics, but attendance at meetings is not required.
• Send provided follow-up collateral and informational materials promptly after meetings.
• Maintain and update a detailed tracking spreadsheet for outreach efforts and communication outcomes.
• Conduct weekly follow-up with school administrators whose teachers have not yet applied to STARTedUP programming.
• Engage identified teachers via standardized invitation emails to encourage program application or schedule one-on-one meetings with the CEO or programming leads.
• Serve as the primary administrative point of contact for large-scale recruitment or partnership inquiries from educational partners. Send responses and informational collateral to ensure clear communication channels.
• Coordinate logistics for school-related speaking engagements and site visits involving the CEO as needed.

Legislative Engagement Administrative Support

• Manage administrative activities related to STARTedUP's partnership with the Indiana General Assembly, the Youth Innovation and Entrepreneurship Caucus (organizing events and providing educational material to members).
• Prepare collateral, briefing materials, and mission-oriented documents related to appropriate legislative caucus initiatives.
• Execute timely follow-ups with Legislative Assistants, ensuring invitations to caucus events are properly managed without placing administrative burdens on the CEO.
• Maintain an updated database detailing member information, outreach efforts, Legislative Assistants' contact information, and engagement status.
• Proactively provide relevant materials and information to Legislative Assistants.
• When practical, attend select Statehouse sessions alongside the CEO to independently gather pertinent information and ensure smooth communication and follow-up.

Administrative & Operational Excellence

• Participate in weekly coordination meetings with the CEO and Chief of Staff to review outreach progress, strategize project plans, and ensure alignment with STARTedUP objectives.
• Clearly communicate resource and support needs to the Chief of Staff for optimal role performance.

What This Role Does NOT Include:

• General management of the CEO’s inbox or unrelated email correspondence.
• Scheduling appointments unrelated to school relationships or legislative caucus initiatives.
• General maintenance or updates of the CEO’s overall calendar and schedule outside the stated scope.

Qualifications & Skills:

• Prior experience providing administrative or executive support, particularly in fast-paced or mission-driven environments.
• Exceptional organizational and time-management abilities, with a proven capacity for tracking multiple concurrent projects.
• Excellent written communication skills, demonstrating professionalism and clarity.
• Strong familiarity with scheduling and coordination platforms (e.g., Google Calendar, Outlook).
• Comfort managing spreadsheets and data-tracking tools for reporting and analysis purposes.
• Proactive mindset with the capability to independently manage tasks after initial guidance and training.
• Ability to handle sensitive information with discretion and integrity.
• Interest in education, policy, or legislative environments is beneficial, but not required.

Send inquiries to jobs@startedupfoundation.org