Administrative Specialist 2, Hearings Specialist (Salem)-Limited Duration

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Administrative Specialist 2, Hearings Specialist ( Salem)-Limited Duration

Marion County

This position is a limited duration anticipated to last 12 months, though, may be extended or decreased due to business need. Internal candidates may be considered as a job rotation with their current manager's approval.

About the Job – Your Role

As an Administrative Specialist 2 in the Board of Parole & Post-Prison Supervision (BOPPPS) you will work in partnership with the Oregon Department of Corrections (ODOC) and local supervisory authorities to protect the public and reduce the risk of repeat criminal behavior. The Board's decisions are based on applicable laws, victims' interests, public safety, and the recognized principles of offender behavioral change.

As a Hearings Specialist you will play a critical role in supporting the Board’s mission by coordinating and scheduling all Board hearings and offender evaluations, ensuring compliance with all relevant laws and procedures.

This position is responsible for managing Board-appointed attorney contracts, determining eligibility for services, and coordinating interpreter services when needed. Additionally, you will be preparing hearing packets, tracking hearing dates, and ensuring the timely distribution of documents to all relevant parties (offenders, attorneys, district attorneys, etc.).

You will also review legal and procedural documents for compliance and confidentiality, interpret laws and policies to facilitate successful hearings, and assist with preparing reports on the hearings process and its effectiveness. Other responsibilities include providing backup to staff as required, assisting with the development and implementation of new policies or procedures, and maintaining all necessary records related to hearings and offender evaluations.

The role requires a high degree of independence, as well as strong organizational, communication, and legal interpretation skills to support the smooth and efficient operation of the Board of Parole & Post-Prison Supervision (BOPPPS).

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position is not eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Requested Skills in

Preferred Skills (not required):

Preference will be given to those applicants currently employed with ODOC, BOPPPS, OCE or Community Corrections.

In the Work Experience section of your application make sure to include the dates and duties off all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.

Working Conditions

This position involves regular direct and indirect contact with Adults in Custody (AICs), offenders, victims, the general public, and various agency partners and stakeholders. It may require occasional evening or weekend work, as well as travel within the state, sometimes overnight. The work is primarily office-based, with some time spent in data processing or file storage locations and requires at least one day per week in an ODOC institutional setting for Board hearings. The role involves frequent phone communication, research of manuals, statutes, and administrative rules, and writing non-legal documents. It requires strong teamwork and coordination with Board members and staff, strict attention to detail, and the ability to meet deadlines in a fast-paced environment.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

About the Process – What to Expect

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from .

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Stephanie Johnston,

Reference Number: 169764