What are the responsibilities and job description for the ASSOCIATE ACCOUNTING ANALYST position at State Controller's Office?
With general direction provided by the Accounting Administrator I, the Associate Accounting Analyst is responsible for independently analyzing and reconciling security issues, including the most complex and difficult, to update the security values for claim payment. Security issues are held by the State Controller’s Office (SCO) until returned to their rightful owners. Skills required include understanding the securities reconciliation process and may require working with outside entities to obtain pertinent information to bring the value of the securities up to date. Incumbent must utilize independent judgment and discretion and be able to identify problem areas which may require researching, developing and presenting alternative solutions to management for approval. Incumbent is responsible for coordinating the implementation of accounting processes and reviewing proposals that impact the unit. Duties include, but are not limited to, the following:
- Analyze and reconcile assigned securities, including the more complex and difficult securities, to determine current value. Research includes identifying corporate actions from account statements and querying financial databases and on-line resources using data filters and other advanced search tools. Update the account back-up documents and the UPS2000 system using the most efficient and current processes including macros.
- Determine where the security issue is held (SCO’s contracted securities broker, off-book account, certificate, etc.), and reconcile the shares between the unclaimed property system, UPS2000, and source documents. Identify corporate actions that have occurred on the security issue from the initial transaction date to current date, or to date of disposition, redemption or sale.
- Post applicable corporate actions (mergers, splits, conversions, dividends, etc.) to the security issue in UPS2000 after completing the corporate action research. Add system notes for each transaction posting at the appropriate issue, claim or property level. Review and verify postings are correct and reconcile with the security statements. Discuss discrepancies with other leads and bring to management’s attention, make necessary corrections as appropriate, and submit the completed security claim for payment.
- Assist with training and crossing training staff in the Security Claims Analysis Unit and perform other duties as assigned.
- Identify and research overpayments and establish account receivables as needed. Prepare collection letters to claimants, Legal Referrals to be forwarded to the Executive Office, and Issue Resolutions to be forwarded to upper management. Contact claimants on collections and update management on the status of collection efforts.
- Respond to claimant inquiries verbally or draft written correspondence to provide a status update on the analysis of the security claim. Forward the inquiry to the appropriate unit for response if an inquiry does not relate to the security claims analysis process. Provide accounting information and reports for management, upon request.
- Coordinate with the Securities Management and Reconciliation Unit (SMRU) to resolve agreed upon reconciliation issues utilizing SMRU’s request template. Initiate contact with transfer agents, SCO’s contracted securities broker, or other security companies to resolve discrepancies related to corporate actions or transfer of securities held by the SCO.
- Develop and update accounting procedures, identify efficiencies and recommend improvements to the security claim analysis process. Identify system issues and propose recommendations to management for UPS2000 system enhancements. Provide recommendations and draft issue resolutions requiring management’s approval for payment of certain complex claims.
- Verify reconciled security reports meet the criteria for moving to the fully reconciled 661 Custodian. Confirm reports in this custodian no longer have outstanding shares, all corporate actions have been posted, and prior payments with shares have been issued. Move the reconciled reports from their current custodian to the 661 custodian so that future property claims will be paid through Cash Settlement and not be sent to Accounting for processing.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is located in Rancho Cordova on White Rock Road, between Mather Field Road and Zinfandel Drive just off US 50 offering free parking is situated in the family-friendly suburbs of Sacramento. There is an abundance of nearby shopping centers and dining options with public transportation accessible nearby via Sacramento Regional Transit’s bus and light rail systems.
This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ASSOCIATE ACCOUNTING ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.
The Unclaimed Property Division (UPD) of the California State Controller’s Office plays a vital role in reuniting Californians with their lost or forgotten assets, such as bank accounts, stocks, or uncashed checks. This division safeguards unclaimed property and works diligently to return it to its rightful owners, ensuring fairness and financial equity across the state. By joining this division, you’ll be part of a team that directly impacts people’s lives on a day-to-day basis.
Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!
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Special Requirements
A copy of your degree, transcripts, or degree evaluation is required.
Take the required examination here: Associate Accounting Analyst Examination
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/17/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Degree and/or School Transcripts
Desirable Qualifications
- Excellent analytical, research, organizational, and problem-solving skills and the desire to work in a fast-paced innovative environment.
- Knowledgeable of security instruments such as stocks, mutual funds, bonds, dividends, corporate actions, and financial markets.
- Knowledge of accounting principles, ability to interpret and apply laws, rules, standards and procedures.
- Proficiency in Excel, Word, Microsoft Outlook, Access, and PowerPoint.
- Ability to analyze situations accurately and adopt an effective accounting course of action.
- Ability to prepare clear, comprehensive, and concise accounting reports.
- Ability to make sound decisions and recommendations regarding accounting problems.
- Team oriented with the ability to develop and maintain working relationships to meet goals and objectives.
- Ability to follow directions while exercising a high degree of initiative, independence of action, and originality.
- Ability to organize and establish workload priorities, work well under pressure and exercise initiative and flexibility.
- Ability to multi-task and excellent attendance.
- Self-motivated, dependable, and a positive attitude.
- Excellent communication and leadership skills.
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Brendan Duhow
(916) 631-3257
BDuhow@sco.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:SCO EEO Officer
(916) 324-2223
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
